Job Title Executive Assistant Function Project/Program Management Group Sub Function Project/Program Management Category Executive Assistant, Project/Program Management (S5) Location Dubai, United Arab Emirates Date Posted Sep 27 2024 Requisition Number 2406214445W Share
Description
Johnson & Johnson MedTech is recruiting for a(n) Executive Assistant to be located in Dubai, UAE.
At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at
Role Overview:
The Executive Assistant supports the Managing Director Middle East & Africa, performs numerous diversified strategically inclined administrative duties. Key focus areas include managing the MD’s complex and ever-changing calendar; scheduling meetings, events and activities; developing business reports, key partner in project management and managing travel and expenses. Crucial is the ability to partner with all key stakeholders across this diverse, fast paced organization to ensure a smooth running and efficient organization. Candidates must demonstrate initiative and follow-up on relevant day-to-day activities while maintaining a complex and fluid calendar; execute rigorous follow-up by ensuring issues are resolved and projects completed.
Key Responsibilities:
Processes all communications, including phone calls, email, correspondence, meeting minutes and follow up on actions aligned on in meetings Prepares agendas and materials for executive meetings. Establishes and maintains support systems for structuring priorities necessary to the MD. Assists in managing the MD’s schedule to include scheduling meetings and appointments. Coordinates and assists in developing associated business reports and prepare presentations. Organizes files, performs data entry and analyses data, and maintains accurate records. Handles confidential matters requiring discretion and judgment. Acts as liaison with other departments and outside agencies, including senior level management. Administrative and project-based support Pro-actively managing calendars, travel/logistics and email inbox Administrative duties such as handling travel arrangements, preparing and coordinating meetings, document management, etc. Updating contact and stakeholder databases Responding to external and internal enquiries Coordinating Team Projects as and when required Expense and budget management
Qualifications
Minimum of a Administrative Diploma or equivalent is required Minimum of 6 years of professional, related work experience required Experience in an administrative role at executive level is required Excellent working knowledge of MS Office: Outlook, Word, Excel and PowerPoint is required as well as other relevant applications as they are innovated e.g. Canva Fluency in English Prior experience with budget & travel processing platforms is a plus (Concur, CTO...) Project Management Experience is a plus (FPX qualification an added advantage) This role may require up to 10% travel
For more than 130 years, diversity, equity & inclusion (DEI) has been a part of our cultural fabric at Johnson & Johnson and woven into how we do business every day. Rooted in Our Credo, the values of DEI fuel our pursuit to create a healthier, more equitable world. Our diverse workforce and culture of belonging accelerate innovation to solve the world’s most pressing healthcare challenges.
We know that the success of our business – and our ability to deliver meaningful solutions – depends on how well we understand and meet the diverse needs of the communities we serve. Which is why we foster a culture of inclusion and belonging where all perspectives, abilities and experiences are valued and our people can reach their potential.
At Johnson & Johnson, we all belong.
- 基本信息：姓名、生日、民族、性别、国籍、照片；
Basic Information: Name, Birthday, Ethnicity, Gender, Nationality, Headshot;
- 联系信息：住址、电话号码、电子邮件地址；
Contact Information: Address, Phone Number, Email;
- 教育工作信息：职业、职位、工作单位、工作经验、教育背景、学历、学位、培训记录。
Academic & Professional Information: Occupation, Position, Employer, Work Experience, Educational Background, Degree, Training Records.
鉴于强生全球集团业务的全球化经营性质，当您向强生中国应聘职位时，强生中国会按照《应聘者隐私政策》所述情形，向境外接收方及其经授权的第三方提供您的个人信息，包括但不限于：
Due to the global nature of the operation of Johnson & Johnson Family of Companies, in the course of processing your application with J&J China, J&J China may provide your personal information to the overseas recipient and authorized third parties in accordance with J&J’s Careers Privacy Policy, including but not limited to:
除强生中国或法律特别要求外，请您避免在您的申请中提交可能会被视为敏感个人信息的信息，即生物识别、宗教信仰、特定身份、医疗健康、金融账户、行踪轨迹，以及不满十四周岁未成年人的信息等一旦遭遇泄露或非法使用，容易导致人格尊严受到侵害或者人身、财产安全受到危害的个人信息。
Except as specifically requested by J&J China or legally required, please avoid submitting information in your application which may be deemed as sensitive personal information, which includes biometrics, religious belief, specific identity, medical health, financial accounts, whereabouts, as well as information of minors under the age of fourteen (14), and other information that the breach or illegal use of which may easily lead to the infringement of an individual’s personal dignity or harm to personal or property safety.
前述境外接收方为：美国强生公司（Johnson & Johnson Services, Inc.），其联系方式为：美国新泽西州新不伦瑞克市强生广场一号。
The overseas recipient is Johnson & Johnson Services, Inc., which can be contacted at One Johnson & Johnson Plaza, New Brunswick, New Jersey 08933, U.S.
境外接收方将按照如下目的和方式处理您的个人信息。
The overseas recipient will process your personal information in accordance with the following purpose and method:
处理目的：根据强生全球集团“统一人力资源（One HR）”原则，对人才招募进行全球统一管理，具体请参见《应聘者隐私政策》中“我们收集此类个人信息的原因”部分。
Processing Purpose: Conduct talent acquisition management globally following the One HR principle of the Johnson & Johnson Family of Companies, as described in the “Reasons We Collect This Information” section of J&J’s Careers Privacy Policy.
处理方式：通过统一流程和全球互联应用实现对人才招募的统一管理，涉及存储、使用、加工、传输、删除已出境个人信息。境外接收方将采取适当的管理和技术措施保障出境个人信息的机密性、完整性和可用性，并将在完成上述目的最小必要范围内保存出境个人信息。
Processing Method: Conduct talent acquisition management through the unified process and globally connected applications, including storage, use, handling, transmission, and deletion of provided personal information. Overseas recipients will apply appropriate managerial and technical measures to ensure the confidentiality, integrity, and availability of the provided personal information and shall store such personal information to the minimum extent necessary to complete the above purposes.
您可以通过chinaprivacy@its.jnj.com联系强生中国公司的个人信息保护官以向境外接收方行使您享有的相关权利，包括要求访问、更正、复制或删除您的个人信息。
You may contact the Personal Information Protection Officer of the J&J China at chinaprivacy@its.jnj.com to exercise your relevant rights to the overseas recipient, including access, correct, copy, or delete your personal information.
鉴于强生全球集团业务的全球化经营性质，当您向强生中国 应聘职位时，强生中国会向境外接收方及其经授权的第三方提供您的个人信息。具体而言：
境外接收方的名称和联系方式
美国强生公司（Johnson & Johnson Services, Inc.）
联系方式：1-800-458-1653
境外接收方处理个人信息的目的
根据强生全球集团“统一人力资源（One HR）”原则，对人才招募进行全球统一管理，具体请参见《应聘者隐私政策》中“我们收集此类个人信息的原因”部分。
境外接收方处理个人信息的方式
通过统一流程和全球互联应用实现对人才招募的统一管理，涉及存储、使用、加工、传输、删除已出境个人信息。境外接收方将采取适当的管理和技术措施保障出境个人信息的机密性、完整性和可用性，并将在完成上述目的最小必要范围内保存出境个人信息。
向境外提供的个人信息种类
基本信息：姓名、生日、民族、性别、国籍、照片；
联系信息：住址、电话号码、电子邮件地址；
教育工作信息：职业、职位、工作单位、工作经验、教育背景、学历、学位、培训记录。
个人行使权利的方式
您可以通过chinaprivacy@its.jnj.com联系强生中国公司的个人信息保护官以向境外接收方行使您享有的相关权利，包括要求访问、更正、复制或删除您的个人信息。
除强生中国或法律特别要求外，请您避免在您的申请中提交可能会被视为敏感个人信息的信息，即物识别、宗
