Executive Assistant

About INOI

INOI is a European electronics brand. The company specializes in the development and production of modern mobile devices, offering a wide range of innovative smartphones and tablets on Android, functional feature phones, and devices that seamlessly blend advanced technology with stylish design. In addition to hardware, INOI develops software and digital content to significantly enhance the user experience.

Pricing Positioning: INOI offers products in the affordable and mid-range segments, ensuring high quality at a reasonable price.

Quality: We strictly control all stages of production to guarantee the high quality of our devices. We use advanced technologies and innovations to meet and exceed our customers' expectations.

Benefits of Cooperation and Professional Team: With 30 years of market experience, we understand the needs of both distributors and end customers, offering favorable conditions and comprehensive support, making cooperation with us easy and professional.

Headquarters:

- Operations: Dubai, UAE

- Design and Marketing: Nice, France

INOI believes in the transformative power of innovation and technology, constantly striving to provide its customers with the best products and exceptional user experience.

History and Achievements:

INOI was founded in 2016 by Estonian businessman Vassili Sibirtsev and Finnish entrepreneur Victor Dmitrienko. Starting its operations in the CIS markets, the company successfully sold over 10 million devices. In 2023, Debbie Zheng and Dr. Florian Seiche joined the Board of Directors, marking an important step in strengthening the leadership team. By the end of that year, INOI's products were introduced in Vietnam, MENA, and Switzerland.

In 2024, the company continued its expansion into the GCC, African, and Latin American markets, further broadening its global presence and strengthening its position on the international stage.

We believe in the transformative power of innovation and technology, constantly striving to deliver superior products and exceptional user experiences to our customers.

Position Overview

The Executive Assistant will provide high-level administrative support to the Chairman and the executive team, ensuring that operations run smoothly and efficiently. This role requires exceptional organizational skills, quick responsiveness, and the ability to handle multiple tasks with discretion and professionalism.

Key Responsibilities:

• Primary Support: Provide dedicated support to the Chairman, with additional support to other executive team members as needed to achieve company objectives.
• Schedule Management: Coordinate complex scheduling and calendar management, ensuring seamless flow of information and timely execution of tasks.
• Meeting Coordination: Organize and prepare materials for meetings, record accurate minutes, and ensure follow-up on action items.
• Communication: Serve as the gatekeeper for the Chairman, managing communications and ensuring prompt responses to inquiries and tasks.
• Project Assistance: Support various projects, including conducting research and providing administrative support to ensure successful project outcomes.
• Presentations: It is necessary that the candidate can quickly create presentations and has relevant experience
• 24/7 Availability: Be available around the clock to respond swiftly and complete tasks with efficiency.
• Confidentiality: Handle sensitive information with the highest level of confidentiality and professionalism.
• Adaptability: Be a flexible team player, ready to adapt to changes and take on challenges with confidence.

Key Requirements:

• Language Skills: English is a must; Arabic, Chinese, or Russian will be beneficial.
• Experience: Four or more years in an administrative role reporting directly to upper management.
• Skills:
  • Exceptional organizational and time management abilities.
  • Strong verbal and written communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Quickly create virtual presentations
  • Ability to work independently and multitask effectively.
  • High level of discretion, professionalism, and attention to detail.

Preferred Qualifications:

• Experience supporting C-level executives.
• Familiarity with project management tools and software.
• Multilingual abilities are a significant advantage.

Working Conditions:

• Primarily office-based in Dubai.
• Flexibility to work extended hours, including evenings and weekends, based on the executive’s needs.

We offer:

• Opportunity to grow fast with a rapidly growing business.
• Competitive salary.
• Regular appraisals and feedback.
• An attractive office spaces.

Office Address:

• Our office is near Deira City Centre Metro Station, Dubai, UAE

We Offer:

• Opportunity to grow with a rapidly expanding business.
• Competitive salary.
• Regular appraisals and feedback.

INOI is an equal opportunity employer.

We celebrate diversity and are committed to creating an inclusive environment for all employees.