Executive Assistant

Job Summary: The Executive Assistant will provide high-level administrative support to the executive team, ensuring smooth and efficient operations. The role requires a proactive and detail-oriented professional who can handle a wide range of administrative and executive support tasks. The Executive Assistant will act as a liaison between the executives and internal/external stakeholders, manage schedules, coordinate meetings, and handle confidential information with discretion.

Key Responsibilities:

• Administrative Support:
• Manage and maintain executives’ schedules, including appointments, meetings, and demo sessions.
• Prepare and edit correspondence, reports, presentations, and other documents as required.
• Handle incoming and outgoing communications on behalf of the executives.
• Organize and maintain files and records, both electronic and physical.
• Meeting and Demo Sessions Coordination:
• Schedule, coordinate, and prepare for meetings and demo sessions, including agendas, minutes, and follow-ups.
• Assist in the preparation of materials for demo sessions, executive meetings, and other key events.
• Communication and Liaison:
• Act as a point of contact between the executives and internal/external stakeholders and keep update the company CRM system.
• Manage the assigned email inbox and prioritize communications.
• Ensure timely and accurate communication of information to and from the executives.
• Marketing Support:
• Assist with special marketing routines as assigned by the manager.
• Conduct research, compile data, and prepare reports for consideration and presentation.
• Coordinate and manage events, conferences, and other corporate functions.
• Office Management:
• Oversee office supplies and equipment inventory, ensuring availability and functionality.
• Assist with onboarding of new employees and coordinate office events.
• Provide general support to visitors and ensure a welcoming environment.