JOB DESCRIPTION: EXAMINATIONS OFFICER
Job Title:
EXAMINATIONS OFFICER
Department:
SECONDARY
Reports to:
HEAD OF SECONDARY
Direct Reports:
NA
Job Scope
To be responsible for the administration, organisation and smooth running of all internal and external examinations.
EC/ISP Principles
Begin with children and students. Our children and students are at the heart of what we do. Simply, their success is our success. Wellbeing and safety are both essential for learners and learning. Therefore, we are consistent in identifying potential safeguarding issues and acting and following up on all concerns appropriately.
Treat everyone with care and respect. We look after one another, embrace similarities and differences and promote the wellbeing of self and others.
Operate effectively. We focus relentlessly on the things that are most important and will make the most difference. We apply school policies and procedures and embody the shared ideas of our community.
Learn continuously. Getting better is what drives us. We positively engage with personal and professional development and school improvement.
Main Duties & Responsibilities
This is not an exhaustive list of all duties and responsibilities.
In relation to students::
●All external examinations including GCSE and GCE for the Winter and Summer seasons of each academic years
●To assist the SLT to issue GCSE and GCE examination results on Summer Results Days
●To process all students in all subjects for Estimated Entry for each exam session, liaising with appropriate SLT and HoYs
●To process all students in all subjects for Full Entry for each exam session, liaising with appropriate SLT and HoYs
●To assist students with any questions they may have regarding examination issues
In relation to teachers:
●To distribute all examination material, including curriculum updates, subject specific information sheets, mark schemes and examiner’s reports, coursework record sheets and actual examination papers, to SLT and HoDs
●To distribute publications booklets to SLT and HoDs and to coordinate purchase and payment
●To liaise with Director of Ace in applying for special requirements or consideration and informing exam boards of centre-based extra time allowances
●To oversee HoDs arrangements for external moderation where needed
●To provide information for HOYs of Sixth Form and Year 11 regarding I/GCSE and GCE issues
●To assist staff with any questions they may have regarding examination issues
In relation to parents:
●To assist the SLT to issue GCSE and GCE examination results on Summer Results Days
●To produce an information and payment form for each exam session and process this for invoicing
●To be the first point of contact for parental enquiries about external examinations
In relation to examination boards:
●To liaise with CIE UK and regional Offices, Edexcel Regional Office, Edexcel London Office, WJEC UK Office and British Council
●To liaise with the examining board accounts departments regarding invoicing, examination and moderation fees
●To apply for examination timing changes and changes due to examination clashes to the exam boards
●To coordinate with CIE and Edexcel Regional Advisor regarding INSET provision
●To process all Post-Result issues (access to scripts, clerical checks and remarks) ensuring correct paperwork is provided for students, parents and exam boards
●To process late entries, tier changes and student detail changes
●To process and return predicted grade sheets
In relation to SLT:
●Produce a combined timetable for each exam session and co-ordinate with Head of Secondary School (HOSS) and SIMS coordinate for exam rooming, timings and invigilation for each session
●To ensure through HOSS that staff are aware of general exam regulations and are familiar with invigilation regulations.
In relation to the whole School:
●To process and secure examination