Administrator – Retail Design & Delivery – Dubai Holding Asset Management
About Dubai Holding Asset Management:
Dubai Holding Asset Management (DHAM) owns and operates an extensive portfolio of 20 landmark retail destinations and 15 residential communities.
The Group plays a focal role in shaping Dubai's position as a global leader in business, tourism and leisure, contributing to its position as one of the world's most coveted and sought-after livable destinations. From hot-spot retail destinations like Bluewater's, JBR, Souk Madinat Jumeirah, Al Khawaneej Walk and The Outlet Village to popular attractions, including the Theatre of Digital Art, Madame Tussauds, Tr88house, Museum of Illusions,
Dubai Holding Asset Management’s retail destinations captivate millions of visitors and tourists every year. Meanwhile, the niche and vibrant community centers as Bay Avenue, Mudon Community Centre, and Serena Marketplace play a vast role in enhancing the overall quality of life in residential communities, making neighbourhoods more vibrant and connected. In 2022,
Dubai Holding Asset Management’s retail destinations collectively attracted over 28 million visitors and hosted over 75 events across the portfolio. Dubai Asset Management maintains a substantial presence in Dubai with a leasing portfolio of 15 distinct residential communities, elevating the city’s global recognition as one of the most desirable and liveable destinations worldwide.
About the Job:
An opportunity has arisen for Administrator to join Retail Design & Delivery team. The main duties and responsibilities of this role:
- Liaise with relevant stakeholders to ensure all operational and tenancy coordination tasks are performed in an efficient manner.
- Manage all administrative tasks with all stakeholders, from coordinating the kick-off meeting to submitting the fit-out close-out documents.
- Maintain updated files, drawings, trackers and reports for each unit under fit-out.
- Maintain project documents including but not limited to tenants’ design documents, tenants’ site activities and progress, necessary authority related documents.
- Prepare weekly report in coordination with design and delivery team on the overall fit out status for all assets to be shared with Retail Property Management and Retail Leasing departments.
- Ensure the required insurance policies and associated documents are documented and necessary copies obtained are saved before, during and at completion of the fit out.
- Implement and uphold all organizational policies and procedures within the department.
- Prepare and maintain records of internal and external communications.
- Initiate all the preparation and processing of quotations, PRs (Purchase Request vide Oracle), Work Instructions, Invoices: Form recording, collating of supporting documents, preparation of all related templates, circulation of necessary sign-off/approval for onward submission to finance.
- Assist in follow up of payments. limited to RDD scope in the new devolvement / redevelopment.
- Initiate drafting of all written materials e.g. operations and project related correspondence, reports, memos, letters, forms, schedules, warning notices to tenants with Delays and minutes of meeting for the purpose of documenting activities.
- Providing written reference and/or conveying information, reminders and instructions.
- Responsible in the distribution and circulation of incoming/outgoing documents.
- Interact with FM, Mall, IT, Procurement teams to coordinate works during Retail design and delivery requirements. Communicate with business stakeholders as necessary.
- Coordinate the Handover meetings, official meetings and organization of activities as per department plan.
About you:
- Bachelor’s degree or equivalent is required.
- Liaise with relevant stakeholders to ensure all operational and tenancy coordination tasks are performed in an efficient manner.
- Manage all administrative tasks with all stakeholders, from coordinating the kick-off meeting to submitting the fit-out close-out documents.
- Maintain updated files, drawings, trackers and reports for each unit under fit-out.
- Liaise with relevant stakeholders to ensure all operational and tenancy coordination tasks are performed in an efficient manner.
- Manage all administrative tasks with all stakeholders, from coordinating the kick-off meeting to submitting the fit-out close-out documents.
- Maintain updated files, drawings, trackers and reports for each unit under fit-out.
About the Benefits:
At Dubai Holding, we're committed to nurturing the success and well-being of our colleagues. Join our dynamic and diverse team and enjoy a comprehensive benefit package that includes competitive compensation, career development opportunities, and a collaborative work environment. We strongly believe in creating an empowered workforce that will help us build a connected city for tomorrow. We are committed to attracting the brightest minds and nurturing the most pioneering candidates who desire to make a great impact on the future of Dubai.
