Job Purpose
The job holder will manage activities related to contract administration and contract management in accordance with contractual requirements and Company Policy.
Key Accountabilities:
- Develop, recommend, negotiate and administer contracts and proposal including evaluation and awarding bids; and ensure fulfillment of all the terms and conditions including documentations required from the contractors during pre-selection and finalization processes of the contracts.
- Co-ordinate all aspects of contract preparation, tendering, evaluation and award in line with the technical requirements and specifications, and incorporating specific HSE, QA/QC, project controls, and document controls requirements to align with project objectives.
- Prepare final draft contract for the award purpose ensuring that the results of any negotiations or recommendations agreed internally are reflected therein.
- Prepare NTP (Notice to Proceed) and manage the co-ordination of the sign-off by all authorized signatories in compliance to policy.
- Manage contract changes and variations, ensuring these are timely agreed and formalized as per contractual terms and conditions and company's procedures.
- Review RFP’s (Requests for Proposal) to ensure that the same are in compliance with the specific Project/Package requirements, DHRE guidelines, standards, procedures and policies.
- Co-ordinate any qualifications with the various DH Legal Team’s and DHRE stakeholders to ensure agreement of all parties as to DHRE’s position with regard to such qualifications.
- Conduct thorough analysis and investigations necessary to determine claims exposure and recommend appropriate settlement strategies and action plans.
- Review the performance of contractors (with the Project Delivery Team) and consultants (with the Project Development Teams) on periodical basis to ensure contract performance and compliance throughout the contract life including up to contract closeout (with the Delivery and Commercial Teams).
- Assist in dispute resolution, cost management during the project execution and administration of change orders and claims.
- Provide support to section head in implementing policies, procedures and templates that will advance the department’s mandate of value-added contractual support in line with DHRE policies and procedures.
- Keep abreast of market influences and trends and provide advise as and when required to support contract management.
- Ensure that the Project and Department follow and adhere to the DOA and other instructions that the Business implements and directs the Departments to use. Ensure that the latest and most recent DOA is in place and to implement with policies, procedures, processes and controls of contracts/tenders at all levels.
Qualifications, Experiences, Skills:
- Bachelor’s degree in Contracts Management/B.Sc. Quantity Surveying or related field; Master’s degree preferred
- Certified Contract Manager (CCM) / Professional Contract Manager (PCM) / Certified Public Procurement (CPP)- preferred
- Strong knowledge and skills in Project Management, Quantity Survey and Risk Management.
- Strong understanding of contract law, construction law, and relevant professional qualifications
Job Specific Skills:
• Proficient in contract drafting, negotiation, and execution
• Expertise in contract management and project Management software and tools such as Primavera P6 or Oracle Primavera Cloud
• Excellent command of Microsoft Office Suite
• Manage contractors/vendors.
• Manage budget and cost control.
• Ensure efficiency and reliability of contract administration and documentation.
• Negotiation expertise - Achieve cost savings through negotiations.
• Ability to analyze complex contracts and identify potential risks and issues
• Strong problem-solving skills to resolve contract disputes
• Ability to think critically and make sound decisions under pressure
• Attention to detail and meticulous approach to contract review and administration
• Excellent written and verbal communication skills
• Be able to convey complex legal and technical concepts clearly
• Strong interpersonal skills to build relationships with internal and external stakeholders
• Ability to manage multiple projects simultaneously and meet deadlines
• Strong organizational skills
• Ability to prioritize tasks and manage time effectively to meet project goals
• Excellent follow-up skills to ensure timely completion of tasks and resolution of issues
• Ability to work independently and as part of a team
• Strong work ethic and commitment to excellence
• Ability to adapt to change and work under pressure
• Proactive approach to identifying and mitigating risks
• Continuous learning and development mindset
