Document Controller

KEY ACCOUNTABILITIES:

1. Document Management:

• Develop and maintain a comprehensive documentation system.
• Ensure all operational documents, manuals, procedures, and guidelines are current and properly archived.
• Coordinate the creation, review, and approval of documentation to ensure accuracy and completeness.

2. Compliance and Auditing:

• Ensure all documentation complies with internal standards and external regulatory requirements.
• Prepare and assist with internal and external audits, ensuring documentation is available and meets required standards.

3. Quality Control:

• Conduct regular reviews and audits of documentation to ensure consistency and accuracy.
• Implement and maintain document control procedures and policies.

4. System Management:

• Maintain and manage document control software systems.
• Establish and maintain centralized and efficient filing system.
• Manage daily uploading and downloading of correspondence, drawings, transmittals and other documents.
• Update all project spreadsheets.
• Archive, copy, and scan all project documents as per policy.
• Convert drawings to various file formats and upload / file as required.

5. Continuous Improvement:

• Identify areas for improvement in documentation processes and systems.
• Implement changes to enhance efficiency and accuracy of document control practices.