Here's a sample Document Controller Job Description tailored for Hitachi. Let me know if you'd like to adjust or expand this!
Job Title: Document Controller
Location: [Insert Location]
Company: Hitachi
Job Summary:
As a Document Controller at Hitachi, you will play a critical role in managing, maintaining, and organizing all project documentation. You will ensure that documents are easily accessible, accurately maintained, and comply with company and regulatory standards. This position requires strong organizational skills, attention to detail, and the ability to work in a fast-paced environment.
Key Responsibilities:
Document Management:
Organize, manage, and track all incoming and outgoing documents.
Ensure documents are correctly labeled, indexed, and stored according to company policies.
Compliance and Standards:
Maintain documentation in compliance with Hitachi’s standards and industry regulations.
Ensure version control and secure distribution of documents to authorized personnel.
Coordination:
Liaise with project managers, engineers, and other teams to ensure documentation is up-to-date and accessible.
Coordinate with external vendors and clients for document submissions and approvals.
Data Entry and Reporting:
Maintain document databases and generate periodic status reports.
Identify discrepancies and escalate issues to the appropriate teams.
Process Improvement:
Suggest and implement improvements to document management systems.
Stay updated with new document control technologies and recommend upgrades.
RequirementsQualifications and Skills:
Education: Diploma or degree in business administration, information management, or a related field.
Experience: Minimum of [Insert Years] years in document control, preferably in an engineering, construction, or industrial environment.
Technical Skills:
Proficient in document control software (e.g., Aconex, SharePoint) and Microsoft Office Suite.
Familiarity with ISO standards and compliance processes.
Soft Skills:
Strong attention to detail and organizational skills.
Excellent communication and interpersonal abilities.
Ability to prioritize tasks and meet deadlines in a high-pressure environment.
