Maintain document processing and document retention systems of the project.
Retain and be able to retrieve all correspondence, reports, drawings, sketches, instructions, minutes of meetings, submittals, requests-for-information, payment requests, variations, and all project documents.
Ensure proper file codes are indicated on each document and that proper redundant or subject files are maintained.
Ensure all sequential documents are accounted for and all original documents are retained.
Ensure all files are correctly and completely accountable.
Periodically audit all files for inclusions and missing documents.
Coordinate all multiple-site correspondence.
Facilitate timely provision of requested documentation.
Perform other duties as assigned by the line manager/supervisor.
Qualifications, Experience, Knowledge, and Skills:
Diploma in Administration or equivalent.
4 years of experience in administration and document control areas.
Good communication skills with the ability to concisely compose and explain complex issues to different audiences.
Excellent team working skills, motivated and productive attitude.
Ability to prioritize and undertake various tasks with a positive, flexible attitude and willingness to learn.
Computer literate in Microsoft Office applications, including Excel and Word.
