Document Controller

The Document Controller plays a crucial role in the construction and building industry, ensuring that all project documentation is organized, accessible, and compliant with industry standards. This position is essential for maintaining the integrity of project records, facilitating communication among stakeholders, and supporting project managers in delivering successful outcomes. The ideal candidate will have a strong background in document management systems and a keen eye for detail, ensuring that all documentation is accurate and up-to-date.

Responsibilities:

1. Manage and maintain the document control system, ensuring all project documents are accurately filed and easily retrievable.
2. Review and process incoming and outgoing documents, ensuring compliance with project specifications and standards.
3. Coordinate with project teams to gather necessary documentation and ensure timely submissions.
4. Conduct regular audits of document control processes to identify areas for improvement.
5. Train and support team members on document management best practices and software usage.
6. Prepare and distribute reports on document status and project progress to stakeholders.
7. Ensure that all project documentation is archived according to company policies and regulatory requirements.
8. Assist in the development and implementation of document control procedures and workflows.
9. Maintain confidentiality of sensitive project information and documents.
10. Collaborate with other departments to ensure seamless communication and information sharing.

Preferred Candidate:

1. Strong organizational skills with attention to detail.
2. Excellent communication and interpersonal abilities.
3. Proficient in document management software and Microsoft Office Suite.
4. Ability to work under pressure and meet tight deadlines.
5. Experience in the construction industry is a plus.
6. Problem-solving mindset with a proactive approach.
7. Ability to adapt to changing project requirements.
8. Strong analytical skills to assess document accuracy and completeness.
9. Team player with a collaborative spirit.
10. Commitment to continuous improvement and professional development.