Document Control Assistant

Emirates Electrical & Instrumentation Company LLC is a proud member of the Ghobash Group. For almost 20 years, we have made vital contributions to the Oil & Gas sector of the UAE, executing both onshore and offshore projects. Abu Dhabi National Oil Company (ADNOC) is one of our main clients along with Tier 1 and Tier 2 EPC contractors in this sector. We have the expertise to carry out full EPC&M services for electrical and instrumentation works and bring our intrinsic knowledge to measure and automate exploration, production, separation, refining processes, and distribution through our localized services.

• Maintain records of monthly payment applications, payment certifications & Invoices
• Update Monthly Payment Logs (Payment Applications, certifications & Invoicing)
• Tracking the payment applications, certificates & Invoice and notifying on the submissions that are due.
• Maintaining records of variation & Claim submissions update logs.
• Assist Sr. Quantity surveyor, Sr. Project Engineers in collecting information form the project managers for monthly reports.
• Maintain up-to-date project records, including contracts, permits, schedules, and reports.
• Ensure that all necessary documentation is complete and stored in an organized manner for future reference.
• Communicate with internal teams, including procurement, Project Control (Planning & QS), HR, and finance, to support operational requirements.
• Provide administrative assistance to the Project Managers, Head of Projects and team on documenation and follow ups.

• Diploma or Bachelor’s degree in business administration, engineering, or a related field.

Experience:

• Fresh Graduate or 0-02 years experience

Skills and General Attributes

• Attention to detail and accuracy.
• Problem-solving mindset.
• Ability to work independently and as part of a team.
• Strong organizational and time-management abilities.
• Excellent communication and interpersonal skills.
• Proficiency in MS Office (Word, Excel, PowerPoint).
• Ability to multitask and work under pressure to meet deadlines.