Contracts Manager

Established in 1982, The Digital Imaging & Office Services Solutions of Gulf Commercial Group was created to become a leading office automation solutions provider for the thriving UAE market.

By embracing the printing industry’s phenomenal digital transformation over the years, ‘GCG-DDS’ developed a natural proclivity for new technologies and gained an enviable reputation for its expertise in integrating digital enterprise solutions of all kinds into their client’s businesses.

Keen to take a market leadership position, GCG-DDS has made the strategic decision to expand its horizons into two focused areas of operation with each carrying a new corporate identity under the umbrella of GCG’s holding company – The Ghobash Group.

Now known as GCG ENTERPRISE SOLUTIONS, the company focuses on Enterprise Information Management, Digital Transformation, and Interactive Smart Solutions, and guides our clients with the most comprehensive portfolio of business information management technology in the UAE

Responsible for overseeing and managing all transactional activities and contractual relationships within the Company, as well as ensuring that contracts and agreements are drafted, negotiated, executed, and performed in alignment with the Company's policies and legal requirements. This role involves a solid understanding of contractual needs, mitigating risks associated with contracts, and ensuring compliance with regulations.

1. Contract Review & Negotiation:
   • Review, assess, analyze, and validate contracts with vendors, suppliers, and service providers, ensuring favorable terms within the approved pro-company checklists and predefined requirements.
   • Collaborate with internal teams to ensure contracts align with business needs and compliance standards, including the Group Code of Conduct Policy.
   • Negotiate contract terms to mitigate risks and ensure favorable outcomes for the company.
2. Contract Compliance & Monitoring:
   • Validate legal and contractual capacity of vendors, suppliers, and service providers through comprehensive and methodological KYC / Due Diligence system. Obtain and manage all information and official documents of suppliers e.g. commercial license, TRN, regulatory approvals etc. 
   • Conduct compliance checks in the theme of international sanctions lists, denied parties, and restricted parties.  
   • Be familiar with relevant legislation and regulatory compliance standards in UAE (such as Personal Data Protection, Cyberlaws, go-AML, CRS, etc.) 
3. Contract Risk Management:
   • Identify and mitigate risks associated with contracts and procurement processes, ensuring the company is protected against legal, financial, and operational risks.
   • Develop and implement strategies for managing contract disputes or issues that may arise with vendors or suppliers.
   • Ensure contracts adhere to industry regulations, company policies, and any applicable legal requirements.
4. Contract Renewal & Amendments:
   • Oversee the process for contract renewals, extensions, and amendments, ensuring timely and accurate updates to terms and conditions.
   • Evaluate ongoing contracts for potential optimization, renegotiation, or termination, in line with the company’s strategic goals.
5. Cost Control & Budget Management:
   • Work closely with procurement and finance teams to ensure contracts are aligned with budgetary constraints and cost-efficiency goals.
   • Identify opportunities for cost-saving improvements in contracts and procurement processes without compromising quality or compliance.
6. Stakeholder Collaboration & Communication:
   • Act as the primary point of contact for all contract-related matters, collaborating with internal teams such as procurement, finance, and operations to align contract management strategies with business objectives.
   • Provide clear and effective communication on contract performance, compliance status, and key issues to senior management and stakeholders.
7. Contract Documentation & Record Keeping:
   • Ensure all contract documents are accurately stored and readily accessible for auditing and compliance purposes.
   • Maintain a thorough record of contracts, amendments, and correspondence to ensure a clear audit trail.
8. Procurement Process Oversight:
   • Collaborate with procurement teams to ensure that contracts align with procurement strategies and organizational needs.
   • Ensure all vendor agreements comply with established procurement processes, ensuring consistency and transparency.

• Bachelors in relevant industry topic
• CPSM or similar certification

Experience:

• Experience in ERP
• 7+ years in Contract Management with at least 4 in enterprise solutions business.
• Experience in a like-for-like System integrator.

Skills & Abilities:

• Strong negotiation skills
• Analytical and problem solving
• Excellent communication and interpersonal skills