Contract Management Officer

Job Purpose: Lead the recruitment and contracts management initiatives acting as a source of expertise to formulate strategic plans whilst maintaining professional standards via improving systems and procedures relating to recruitment and contracts management for the enterprise.

Activity: Policies, Processes and Procedures for Recruitment

Responsibilities and Accountabilities: 

• Act as a Station Qualified Reviewer (SQR) to develop and revise Procedures &Forms related to Recruitment.
• Liaise procedure change management with HC Policy & Procedures Team and Stakeholders.
• Review and liaise Recruitment Service Level Agreement (SLA) and Catalogue.

Activity: Policies, Processes and Procedures for Recruitment

Responsibilities and Accountabilities: 

• Act as a Station Qualified Reviewer (SQR) to develop and revise Procedures &Forms related to Recruitment.
• Liaise procedure change management with HC Policy & Procedures Team and Stakeholders.
• Review and liaise Recruitment Service Level Agreement (SLA) and Catalogue.

Activity: Business Plan and Budget for Recruitment

Responsibilities and Accountabilities:

• Liaise and submit timely, accurate, and useable information for inclusion in the Human Capital Operations Annual Business Plan.
• Participate in corporate performance reporting exercises, enterprise business strategy, and any other relevant corporate reporting form.
• Monitor financial performance versus the budget to ensure alignment and timely reporting on variances, raise Budget Change Request (BCR) when necessary.
• Submit timely the Monthly Accruals to Finance Team

Activity: Procurement Demand Plan and Recruitment Contracts Management

Responsibilities and Accountabilities:

• Manage Recruitment Contracts from Procurement Demand Plan and performing Procurement activities related to Recruitment and manpower contracts.
• Identifies and liaise the business relations need for procurement. Defines all requirements, available budget and financial accounts/ cost center number.
• Prepare comprehensive Scope of Work (SOW) and Technical Evaulation criteria, as required.
• Raise Purchase Requsitions (PRs), generating Receipts and initiate contract closure.
• Identify possible registered vendors, requests to register vendors in case the selected vedor is not yet registered with Nawah to process Fast Procurement.
• Obtains Legal Department’s approval on the deviations to Standard Terms and if not applicable or acceptable to the vendors.
• Evaluate vendors prior contract awarding through Technical evaluation and continues supplier assessment.
• Support vendors in the enterprise system and payments related.

Activity: Contract Employees Lifecycle Management

 Responsibilities and Accountabilities:

Prepare Limited Term Employees agreement and special contracts, as needed, in liaison with Legal, Talent Acquisition and Policies & Compensation Teams.

Oversee Contract Employees (Limited Term Employees and Contingent Workers) full lifecyle from hiring, time management, work orders and contracts preparation until demobilization via ensuring that the contract is valid, and terms are being followed during employment.

Process the contract renewal requirement via liaising with the business, verification with the manpower plan and approval from management and stakeholders.

Activity: Recruitment Administration

Responsibilities and Accountabilities:

• Prepare Minutes of the Meeting, Internal Memos and Letters to suppliers
• Maintain Recruitment systems and database to provide accurate recruitment data and updates.
• Provide monthly manpower costs and any ad-hoc report as required by the management.
• Support in Recruitment Administration whenever required on candidate’s document selection, offer and contract preparation ‘till joining formalities.