Compliance Lead

Petrofac is a leading international service provider to the energy industry, with a diverse client portfolio including many of the world’s leading energy companies.

We design, build, manage and maintain infrastructure for our clients. We recruit, reward, and develop our people based on merit regardless of race, nationality, religion, gender, age, sexual orientation, marital status or disability. We value our people and treat everyone who works for or with Petrofac fairly and without discrimination.

The world is re-thinking its energy supply and energy security needs; planning for a phased transition to alternative energy sources. We are here to help our clients meet these evolving energy needs.

This is an exciting time to join us on this journey.

We support flexible working requests and have adopted a hybrid approach for most of our office-based roles. We ask employees to be present in the office at least three days per week.

Are you ready to bring the right energy to Petrofac and help us deliver a better future for everyone?

JOB TITLE: COMPLIANCE LEAD

Lead the administrative functions in the Compliance Department including management of compliance systems, preparation of board materials, data analytics, cross functional projects and procurement of services. Support Chief Compliance Officer with agenda and material for management team and committee meetings and control the Compliance calendar. Participate as a member of the Compliance management Team

KEY RESPONSIBILITIES:

• Lead implementation of a new compliance system encompassing speak-up, gifts & hospitality, conflict of interest and third party risk management and ensure seamless migration from existing systems.
• Manage and administer the relevant compliance systems and processes, And function as single-point of contact for interfaces with relevant stakeholders including IT to ensure they are functioning correctly, and any technical/user issues are resolved promptly, accurately, and efficiently
• Mange the preparation of regular and ad-hoc reports and dashboards from relevant compliance systems and perform data analysis to monitor Key Performance Indicators in support of compliance reporting and initiatives .
• Support the Chief Compliance Officer in preparing reports to to internal stakeholders and Board committees.
• Administer compliance department budget and provide reports to stakeholders as required.
• Participate as a member in department management team meetings.

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  anage agenda and schedule for management team meetings and any committees falling under the remit of the Chief Compliance Officer
• Manage Group Compliance platforms including shared folder and SharePoint site to ensure ease of access and availability of relevant documents to the compliance team.
• Create and maintain user guides / procedures for the relevant compliance systems to ensure clear understanding among employees on how to use the systems.
• Manage Purchase Requisitions and payment of Invoices billed by third parties on the services rendered to the Group Compliance Team.
• Manage the Compliance Mailboxes: compliance@petrofac.com and admin-compliance@petrofac.com correspondences and queries received
• Lead department participation in Group initiatives on behalf of the Chief Compliance Officer.

ESSENTIAL QUALIFICATIONS AND SKILLS:

• Expected to be able to manage implementation and development projects.
• Expected to facilitate resolution of access/technical issues with relevant compliance systems, liaising with appropriate IT/technical support.
• Ability to extract and analyse data from relevant compliance systems to create dashboards and reports.
• A sound understanding of compliance group policies, standards and procedures relevant to the role, in particular, the Code of Conduct and Standard for the Prevention of Bribery & Corruption.
• Ability to administer procurement processes and department budget.
• Good knowledge and understanding of compliance systems.
• Experience of administering compliance systems and learning management systems.
• Experience of operating compliance processes.
• Experience of managing implementation projects.
• Good written and verbal communication skills.
• Ability to deal with internal and external stakeholders, such as third party compliance service providers and Petrofac colleagues at all levels of the organisation.
• Good presentation and listening skills.
• Ability to maintain confidentiality at all times.
• Ability to prioritise workload and deal with conflicting priorities.
• Fact based and attention to detail.
• Excellent attention to detail.
• Advanced MsOffice skills preferred.
• Knowledge of PowerBI preferred.
• Knowledge of Gan Integrity preferred.

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