Company Secretary (Emiratization)

Job Title: Emirati Talent Board/Company Secretary
Location: Dubai
Working days: 3 days a week/ 5 days a week (9 hours per day)
Working hours: Monday - Friday

Job Overview:

Our client is one of the UAE's leading homegrown F&B manufacturing and distribution companies and partners of the world's most prominent brands. We are seeking a Board/Company Secretary to join the team. The ideal candidate will be responsible for organizing and supporting Board meetings, ensuring efficient communication between Board Members and the organization, and maintaining the highest standards of corporate governance.

Key Responsibilities:

• Board Meeting Preparation & Documentation: Plan, organize, and provide notice of all Board meetings. Draft, circulate, and manage the agenda, supporting documents, and resolutions. Record and maintain accurate minutes of Board meetings.
• Document Management: Prepare and draft Board-related documents, including agendas, invitations, presentations, resolutions, and minutes. Ensure all documents are correctly formatted, reviewed, and approved before circulation.
• Diligent Board System Support: Provide Board Members with access to the Diligent Board system. Support their usage of the platform and troubleshoot any issues, ensuring secure and timely access to documents.
• Liaison with Board Members: Collaborate closely with the Chairman and Board Members, ensuring they are informed of any developments or matters requiring their attention. Facilitate communication between Board Members and other departments as needed.

Qualifications & Experience:

• Bachelors degree in Law, or a related field is mandatory
• A minimum of 1+ years of experience as a Company Secretary or Board Secretary, with a proven track record in supporting high-level corporate governance.
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to manage multiple tasks and prioritize effectively.
• Proficiency in using board management software, such as Diligent Board systems, is preferred.
• Demonstrated ability to work discreetly, maintaining confidentiality in all interactions.

Key Competencies:

• Attention to Detail: Ability to draft, review, and manage documents with precision and accuracy.
• Interpersonal Skills: Strong collaboration skills with the ability to work effectively with senior leaders, including the Board of Directors and Chairman.
• Time Management: Capable of meeting tight deadlines and managing competing priorities.
• Proactive & Solution-Oriented: Demonstrated ability to anticipate board-related needs and provide effective solutions promptly.