Cluster Assistant Procurement Manager

A surprising, chic merging of Asian style with an Egyptian aesthetic, Raffles Dubai is a 5-star luxury hotel perfectly positioned in the heart of the city , delivering impeccable service and sophisticated style.

PURPOSE OF POSITION

To assist the Cluster Procurement Manager for the day- to- day operations of the Procurement Department and to ensure that all departments of both Raffles Dubai and Sofitel Dubai the Obelisk have adequate supplies.

KEY ROLES & RESPONSIBILITIES

• Maintaining a good relationship with all departments of both the hotels
• Assist in maintaining and managing the Contracts.
• Support in FF&E project process, completion and tracking the records.
• Assist , supervise, and guide the Buyers of both the hotels
• Work closely with the Executive Chef and Director of Food & Beverage to purchase the highest quality products while constantly searching for the lowest price.
• Ensure that all purchase order requests are properly completed and approved before the items are purchased.
• Work closely with stores
• Assist and supervise the day to day functions of the Receiving Clerks
• Ensure that all items received by the hotels are properly documented in accordance with the company’s purchasing and receiving procedures.
• Supervise and guide the buyers to negotiate prices, place required daily food orders and ensure prompt delivery.
• Coordinate with the Storekeepers and Cost Controller to place regular liquor, beer, wine, and soft drinks orders as required.
• Generate purchase orders on approval of the requisitions, obtain necessary authorization from Director of Finance and General Manager prior to proceeding with these orders.
• Obtain competitive price quotations and confirm purchase availabilities.
• Assist Accounts Payable in researching any discrepancies on invoices.
• Supervise the team to obtain quarterly competitive pricing quotes for Food and Beverage items
• Handle telephone inquiries.
• To perform any other duties that may be assigned from time to time by the Management.
• Ensure to maintain HACCP standards at all levels- from product sourcing to storage, etc
• Conduct surprise audits in receiving and storage areas to ensure that HACCP standards are being maintained by the staff.
• Follow up with team in both the hotels to obtain 3 quotations for all the Purchase requests other than Food & Beverage and process the Purchase Requests within 3 working days.
• Make sure all the Engineering products are ordered properly.
• Prepare and maintain vendor opening form for new vendors.
• Prepare any reports as requested by the management.
• To perform any other duties that may be assigned from time to time by the Management.

PERSONAL ATTRIBUTES

• Must be willing to work a flexible schedule in order to accomplish all major responsibilities and tasks.
• Must be willing to accept assignments on as need basis, in order to promote teamwork.
• Self-motivated with strong organizational and communication skills.
• Able to multi-task and prioritize in a fast-paced environment.
• Knowledge of the local market is an asset
• Good written and verbal communication skills in English.
• Ability to process information and merchandise through computer system
• Ability to move and handle merchandise throughout the Hotel.

QUALIFICATIONS

• College diploma or equivalent qualifications
• Knowledge of Material Controls and Future Log.
• Excellent knowledge of Microsoft Office mainly EXCEL.

EXPERIENCE

• Minimum 3-4 years experience in purchasing/stores environment

Raffles Dubai Sheikh Rashid Road, Wafi121800 Dubai, United Arab Emirates