Center Coordinator, Center on Stability, Instability and Turbulence (SITE) - (Fixed-Term for 3 Years)

UAE nationals are encourage to apply

New York University Abu Dhabi (NYUAD) seeks to appoint a Center Coordinator, Center on stability, instability and turbulence (SITE) reporting to the Center Director.

The Coordinator will manage the operations of the Research Center and provide high-level administrative management and support to the Center Directors, Co-PIs, Researchers and other members of the Center. In particular, the incumbent will be responsible for managing the day-to-day operations of the Research Center, with different tasks related to the Center’s planning, administration, organization, financial, and communication processes.

The Coordinator would work with the leadership team to plan and execute Center-wide initiatives and support, UAE-specific, MENA-region, and broader Center collaborations and partnerships with industry and clinical institutions. Responsibilities will also include establishing and measuring KPIs for regular reporting, towards secure sustainability of the Center's future activities and Center renewal. A high degree of initiative, independence of action, and ability to achieve results without explicit guidance are expected, as is the ability to work quickly and efficiently, particularly during busy time.

Key Responsibilities:

• Manage day-to-day operation of center, including organizing center events (seminars, conferences, outreach events), maintaining Center mailing lists, databases, files; coordinating internal and external meetings
• Provide admin support for Center leadership, manage personal and shared calendars, draft correspondence and documents, arrange travels.
• Assist with financial management of Center including purchasing, reimbursements, and other budget and expense data such as reviewing expenses and invoices for accuracy.
• Manage human resources of center including hiring researchers and staff, and onboarding and offboarding of Center Personnel.
• Develop MOU and budget proposals, offering recommendations for funding opportunities to support Center activities and ensure deliverables are fulfilled, support for preparing annual progress report .
• Write communication and promotional literature for distribution such as Center brochure, event flyers and web content and coordinates design, printing, distribution and dissemination
• Build and maintain center website; updating content regularly
• Build and maintain working relationships with NYUAD Budget, HR and Research Institute team members and other departments involved in the project

Required Education:

• Bachelor’s Degree

Preferred Education:

• Master’s Degree

Required Experience:     

• 3 or more years of administrative experience
• Knowledge of ePro, Workday, UDW+, CMS, etc.
• Experience in a university setting dealing with senior leadership, faculty, students, researchers, and local research administration professionals
• Understanding of finance and budgeting and the ability to assess data for statistical reports
• Experience in project management including resource planning, financial management, change management
• Superb written and oral communication skills in English
• Strong organizational skills
• Ability to work autonomously and multi-task effectively in a start-up environment including instances where policies and procedures require further development
• Ability to prioritize and handle multiple processes and requests on tight deadlines with attention to detail
• Professional maturity and judgment consistent with leadership-support responsibilities, including exceptional discretion, confident communications skills, and a capacity for a resourceful initiative in a team context
• Capacity to work collegially and flexibly in a dynamic setting characterized by a complex organizational structure comprising New York University in Abu Dhabi and other New York University campuses
• Demonstrates drive and initiative in a busy working environment
• Superior written and oral communications skills in English
• An ability to prioritize and to handle multiple projects on tight deadlines, organized work habits, consistent accuracy, and attentiveness to detail
• Advanced business computing and internet skills
• Professional maturity and judgment consistent with leadership-support responsibilities, including exceptional discretion, confident communications skills, and a capacity for resourceful initiative in a team context
• Expertise with word processing, spreadsheet, database software, PowerPoint and Microsoft Office Suite, Latex

NYU Abu Dhabi is a degree-granting research university with a fully integrated liberal arts and science undergraduate program in the Arts, Sciences, Social Sciences, Humanities, and Engineering. NYU Abu Dhabi, NYU New York, and NYU Shanghai, form the backbone of NYU’s global network university, an interconnected network of portal campuses and academic centers across six continents that enable seamless international mobility of students and faculty in their pursuit of academic and scholarly activity. This global university represents a transformative shift in higher education, one in which the intellectual and creative endeavors of academia are shaped and examined through an international and multicultural perspective. As a major intellectual hub at the crossroads of the Arab world, NYUAD serves as a center for scholarly thought, advanced research, knowledge creation, and sharing, through its academic, research, and creative activities.