Binghatti West – Annual Maintenance Contract for Security Services (01 Jan 2025 - 31 Dec 2027)
Contract Posted On: September 8, 2024 Closing On: September 22, 2024 All staffs employed under this contract shall comply with the SIRA requirements and any other law within Dubai. Ability to speak read and write in English with a standard suitable to perform duties under this Contract. Healthy and medically fit for security work. All security personnel engaged by the vendor to provide security services are of smart appearance and provided with an appropriate uniform (as approved by SIRA). No exception will be made for deterioration or non-compliance with this requirement. Able to tactfully handle all visitors and customers operating on the premises. All security personnel are to hold basic training conducted by SIRA, throughout the contract duration: Basic first aid and fire safety. Any training/certification requirement for securities from DCD/SIRA or any authorities shall be the responsibility of the vendor, additional charges shall not be quoted to the client. Any Ramadan timing charges as per UAE law shall be included in the offer. Acknowledge and greet all residents and guests with utmost courtesy and urgency, All visitors should register by presenting a valid ID and signing in the visitor log. Visitors IDs should be kept in a safe location under camera coverage (Do not receive Passports only Emirates ID/ Driving License/ Company ID/ Etc…) Immediately respond to fire alarms and report to the Control command Centre. If a fire alarm sounds, immediately confirm the location on the panel. Go yourself or direct the Patrolling Guard to check the location. Inform the team leader and MEP. Confirm false alarm or actual fire. If a fire, inform the Supervisor and Service Centre Call Civil Defense. Provide first-response actions to fire (if safe to do so). Carry outbuilding evacuation procedure. Follow a Cause-and-Effect matrix Ensure contractors are working with the valid work permit, if not, informed concerned department for further steps. Update the emergency contact number list regularly. Numbers must include the building manager and the main point of contact for MEP (mechanical/electrical/plumbing). Tenants’ complaints should be escalated to the building manager. Liaise with the police and ensure they are guided to various locations. If anyone is found to be distributing marketing or business information, they must be asked to leave menus/brochures/business cards at the reception. Door to Door is not permitted. Incident reports must be filled in within your shift and forwarded to the Control Command Centre. Monitor the CCTV looking for incidents, accidents, or suspicious persons; - Provide support to Supervisors and Government Authorities in reviewing CCTV footage, ensuring the SOPs are followed as to their release. Proactively electronically patrol the entire building using CCTV looking for incidents or issues. Report any faulty or defective equipment to the building manager or Security Supervisor ASAP. Coordinate with Tower management and keep the list of handicapped people updated. Must provide the updated list to DCD/Dubai police/ management anytime upon enquiring. Do not leave the post unattended anytime without reliever, followed by an entry (OUT & IN) in the Post Logbook. The issue contractor passes after getting all the relevant details. Any lost & found must be immediately reported to the concerned authorities. Before handing over any lost & found item ensure that all details are taken from the person to whom the item is given. Carry a two-way radio and torch whilst conduction the patrol. Patrol the entire building, roof, and basement as well. Confirm whether facility evacuation maps are posted. All emergency exit signs should be adequately illuminated. Ensure all fire alarms points and fire alarm equipment is clear from obstruction. Conduct random checks of visitors to confirm if they have a valid purpose to be within the building. Report any suspicious packages which have been left in the corridors, entrances, toilets, stairwells, fireboxes, lift, and doorways. Spot check all lifts to ensure they are in good working order and verify that each lift have the in case of emergency signage clearly displayed. Monitor elevators for any problems/ defects (trapped persons). Check lift intercom and verify the response received from the BMS operator. When patrolling parking levels, look out for; fuel spills/leaks with flammable liquids, unattended vehicles with engine running, unattended children or animals, vehicles obstructing entry or egress routes/fire stairs/fire equipment and cars not properly secured. When inspecting fire extinguishers on each floor, ensure; inspection date is current, extinguishers are in good order and fully charged. Look out for leaks or damage. Verify that adequate rubbish bins are in place and not overflowing. Liaise with the cleaning department regarding any issues. Ensure all electronic access-controlled doors are tested and confirmed in working order. Check on CCTV domes and ensure they are free from damage and obstructions. Ensure the following doors are locked:
NOTE TO VENDORSAs per the rules, all vendors supplying services in the Emirate of Dubai must have trade license issued by relevant authority in the Emirate of Dubai. Before you apply for any job in the Emirate of Dubai, please make sure to comply with regulatory requirements. Failure to do so can result in stoppage of funds through Escrow Account. *HOAM bears no liability towards any payment that is withheld by the Escrow Operator.
b. consider all risks, contingencies and other circumstances relating to the delivery of the Requirements and include adequate provision in its Proposal to manage such risks and contingencies. c. document in its Proposal all assumptions and qualifications made about the delivery of the Requirements, including any assumption that HOAM or a third party will deliver any aspect of the Requirements or incur any cost related to the delivery of the Requirements. 12. HOAM will convene an evaluation panel comprising members chosen for their relevant expertise and experience. In addition, HOAM may invite independent advisors to evaluate any Proposal, or any aspect of any Proposal. a. each Vendor’s understanding of the Requirements, capability to fully deliver the Requirements and willingness to meet the terms and conditions of the Proposed Contract 22. HOAM will advise Vendors if they have been shortlisted or not. Being shortlisted does not constitute acceptance by HOAM of the Vendor’s Proposal, or imply or create any obligation on HOAM to enter into negotiations with, or award a Contract for delivery of the Requirements to any shortlisted Vendor/s. At this stage in the RFP process HOAM will not make public the names of the shortlisted Vendors.
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Where a Vendor has an existing contract with HOAM then business as usual communications, for the purpose of managing delivery of that contract, will continue using the usual contacts. Vendors must not use business as usual contacts to lobby HOAM, solicit information or discuss aspects of the RFP.
6. Each Vendor must accept and adhere to the Conflict of Interest declaration in the Response Form
