Assistant to the Vice Provost | Office of Graduate Studies (OGS)

The Assistant to the Vice Provost for Graduate Studies will be working closely with the Vice Provost for Graduate Studies (VPGS) ensuring that the day to day planned requirements of the Office of Graduate Studies (OGS) is maintained and the workflow functions smoothly, efficiently and effectively.

Job Responsibilities    

• Assisting the VPGS for daily activities
• Updating and maintaining documents related to graduate programs on iLearn.
• Updating and maintaining the OGS website and help with the preparation of the newsletter
• Reviewing and process graduate student employment request and timesheets.
• Managing and maintaining the VPGS calendar.
• Monitoring and tracking the department budget.
• Managing datasheet for tracking of graduate student employment.
• Processing VPGS reimbursements and business-related expenses.
• Assisting the Coordinator for Graduate Studies for placing requests and adhoc for graduate students’ activities.
• Other duties as assigned by the VPGS.

Qualifications and Skills Required    

• Bachelor’s degree in a related field or equivalent work experience.
• 3 years of experience in similar position.
• Excellent verbal and written English communication skills.
• Ability to coordinate and manage processes related to office functions.
• Excellent interpersonal skills.
• Experience and knowledge of general computer software (e.g. MS Office). Excellent verbal and written communication skills.
• Strong organizational and multitasking skills
• Detail-oriented with a high level of accuracy in managing records and information.
• Ability to work independently and as part of a team.

How to Apply

• Interested applicants should fill out the form.
• AUS alumni are encouraged to apply. 
• Applicants who do not meet specified requirements will not be shortlisted. 
• Only shortlisted candidates will be contacted.
• AUS is an equal opportunity employer. We adhere to a policy of making employment decisions without regard to race, color, age, gender, religion, national origin, disability or marital status. Opportunities for employment are based solely upon one’s qualifications.