Answering the phone calls
Keeping a safe and clean reception area by complying with procedures, rules, and regulations
Managing and monitoring all courier issues
Controlling kitchen and meeting rooms as they are arranged in the required manner frequently
Organizing the meeting schedule and preparing the meeting rooms as required
Serving the visitors by greeting, welcoming, and directing them appropriately
Notifying company personnel of visitor arrival
Provide general support to visitors
Assisting with a variety of administrative tasks, including copying, taking notes, and making a travel plan
According to department demands, making all travel arrangements such as flights, accommodation, visa applications, car rentals, etc.
Preparing reports related to travel arrangements
Determining the needs and supporting their manager connected to the process of the procurement process
Dealing with correspondence, complaints, and queries
Supporting Department Manager to ensure office efficiency is maintained by carrying out planning and execution of equipment procurement, layouts, and office systems
Monitor and maintain office supplies inventory
Supporting Department Manager in monitoring and maintaining all technical & mechanical systems in the office
Following and ensuring that all invoices have been received, approved and paid on time
Checking the accuracy of work-related duties of the team members and ensuring the continuity of the process
To follow up on the developments in their field and apply them according to their duties.
Fulfilling and supporting the other work-related tasks given by Department Manager.
Education: High School Degree
Experience & Capabilities:
Experience in similar tasks/fields is an added advantage
Strong sense of responsibility and hardworking individual
Respectful and courteous
Cheerful, helpful, and a good team player