Annual Maintenance Contract for Security Services ( 01 Jan -2025 to 31 Dec 2027 )AL HELAL AL ZAHABY 2
Contract Posted On: August 26, 2024 Closing On: September 11, 2024 All staffs employed under this contract shall comply with the SIRA requirements and any other law within Dubai. Ability to speak read and write in English with a standard suitable to perform duties under this Contract. Healthy and medically fit for security work. All security personnel engaged by the vendor to provide security services are of smart appearance and provided with an appropriate uniform (as approved by SIRA). No exception will be made for deterioration or non-compliance with this requirement. Able to tactfully handle all visitors and customers operating on the premises. All security personnel are to hold basic training conducted by SIRA, throughout the contract duration: Basic first aid and fire safety. Any training/certification requirement for securities from DCD/SIRA or any authorities shall be the responsibility of the vendor, additional charges shall not be quoted to the client. Any Ramadan timing charges as per UAE law shall be included in the offer. Acknowledge and greet all residents and guests with utmost courtesy and urgency, All visitors should register by presenting a valid ID and signing in the visitor log. Visitors ID’s should be kept in a safe location under camera coverage ( Do not receive Passports only Emirates ID/ Driving License/ Company ID/ Etc…) Immediately respond to fire alarms and report to the Control command Centre. If a fire alarm sounds, immediately confirm the location on the panel. Go yourself or direct the Patrolling Guard to check the location. Inform the team leader and MEP. Confirm false alarm or actual fire. If a fire, inform the Supervisor and Service Centre Call Civil Defense. Provide first-response actions to fire (if safe to do so). Carry outbuilding evacuation procedure. Follow a Cause and Effect matrix Ensure contractors are working with the valid work permit, if not, informed concerned department for further steps. Update the emergency contact number list regularly. Numbers must include the building manager and the main point of contact for MEP (mechanical/electrical/plumbing). Tenants’ complaints should be escalated to the building manager. Liaise with the police and ensure they are guided to various locations. If anyone is found to be distributing marketing or business information, they must be asked to leave menus/brochures/business cards at the reception. Door to Door is not permitted. Incident reports must be filled in within your shift and forwarded to the Control Command Centre. Monitor the CCTV looking for incidents, accidents, or suspicious persons; - Provide support to Supervisors and Government Authorities in reviewing CCTV footage, ensuring the SOPs are followed as to their release. Proactively electronically patrol the entire building using CCTV looking for incidents or issues. Report any faulty or defective equipment to the building manager or Security Supervisor ASAP. Coordinate with Tower management and keep the list of handicapped people updated. Must provide the updated list to DCD/Dubai police/ management anytime upon enquiring. Do not leave the post unattended anytime without reliever, followed by an entry (OUT & IN) in the Post Log Book. The issue contractor passes after getting all the relevant details. Any lost & found must be immediately reported to the concerned authorities. Before handing over any lost & found item ensure that all details are taken from the person to whom the item is given. Carry a two-way radio and torch whilst conduction the patrol. Patrol the entire building, roof, and basement as well. Confirm whether facility evacuation maps are posted. All emergency exit signs should be adequately illuminated. Ensure all fire alarms points and fire alarm equipment is clear from obstruction. Conduct random checks of visitors to confirm if they have a valid purpose to be within the building. Report any suspicious packages which have been left in the corridors, entrances, toilets, stairwells, fireboxes, lift, and door ways. Spot check all lifts to ensure they are in good working order and verify that each lift have the incase of emergency signage clearly displayed. Monitor elevators for any problems/ defects (trapped persons). Check lift intercom and verify the response received from the BMS operator. When patrolling parking levels, look out for; fuel spills/leaks with flammable liquids, unattended vehicles with engine running, unattended children or animals, vehicles obstructing entry or egress routes/fire stairs/fire equipment and cars not properly secured. When inspecting fire extinguishers on each floor, ensure; inspection date is current, extinguishers are in good order and fully charged. Look out for leaks or damage. Verify that adequate rubbish bins are in place and not overflowing. Liaise with the cleaning department regarding any issues. Ensure all electronic access-controlled doors are tested and confirmed in working order. Check on CCTV domes and ensure they are free from damage and obstructions. Ensure the following doors are locked:
(a) Vendor has obtained the prior written consent of HOAM to the use of the subcontractor, and
(b) Vendor has entered into a separate written agreement with the subcontractor which requires the subcontractor to agree to and abide by all the terms and conditions of this Agreement.
The Community shall be deemed to be a third-party beneficiary of any such agreement between the vendor and a permitted subcontractor.
Notwithstanding the foregoing, the vendor shall not be relieved of any of its duties or obligations under this Agreement as a result of entering into a written agreement with a permitted subcontractor. 3. HOAM has issued the RFP with the intent of purchasing the goods or services described in the Requirements. The term HOAM (Highrise Owners Association Management LLC) includes its officers, employees, contractors, consultants, agents and representatives. b. make any material change to the RFP (including any change to the timeline, Requirements or Evaluation Approach). a. in exceptional circumstances, accept a late Proposal where it considers that there is no material prejudice to other Vendors. HOAM will not accept a late Proposal if it considers that there is risk of collusion on the part of a Vendor, or the Vendor may have knowledge of the content of any other Proposal j. waive irregularities or requirements in or during the RFP process where it considers it appropriate and reasonable to do so. a. selecting any individual element/s of the Requirements that is offered in a Proposal and capable of being delivered separately, unless the Proposal specifically states that the Proposal, or elements of the Proposal, are to be taken collectively b. selecting two or more Vendors to deliver the Requirements as a joint venture or consortium.
1. All enquiries regarding the RFP must be directed to HOAM’s Point of Contact.
2. Vendors must not directly or indirectly approach any representative of HOAM, or any other person, to solicit information concerning any aspect of the RFP.
3. Only the Point of Contact, and any authorised person of HOAM, are authorised to communicate with Vendors regarding any aspect of the RFP. HOAM will not be bound by any statement made by any other person.
4. HOAM may change the Point of Contact at any time. This notification may be posted on the system.
Where a Vendor has an existing contract with HOAM then business as usual communications, for the purpose of managing delivery of that contract, will continue using the usual contacts. Vendors must not use business as usual contacts to lobby HOAM, solicit information or discuss aspects of the RFP.
6. Each Vendor must a
