Annual Maintenance Contract for Landscaping Maintenance (01 Jan 25-31st Dec 27)
Contract Posted On: September 9, 2024 Closing On: September 18, 2024 Scope of Work – Landscaping Services Service Frequency: Gardener Visits - 3 Visits/ Week Supervisor/Manager visits - 1 Visit/Month
Manpower: 1 Gardener 1 Supervisor Consumables and Spare Parts: Non-Comprehensive Requirements during the tenure shall be quoted separately with the best quality and competitive market rate. Maintain a reasonable inventory of essential spare parts for maintenance and services falling within the scope of services. PPM consumables shall be included in the service. Scope of Work: i. Fertilization Fertilizing plants such as trees, palms, shrubs, ground cover, and flower beds including turf lawns including Pest, disease, and insecticide control will be carried out as per the requirement of the trees, palms, shrubs, ground cover, succulents, and flower beds including turf lawn. Cultivating plant beds, replacing a layer of soil periodically, removing algae, use fertilizer including iron to ensure the healthy flowering of the overall landscape. ii. Irrigation Including all sprinklers, spray heads, and solenoid valves including Seasonal adjustment of irrigation controller programs, depending on the condition of the plants and weather. Operation and maintenance of the installed irrigation system. iii. Indoor plants Indoor plant maintenance and manual watering. Mortality replacement of plants which die during the maintenance due to any reasons (except natural calamities) for free of cost. iv. Tree and Bush Trimming Grass care. Pruning of the shrubs, ground covers, and Palms bushes if necessary. V. Weeding and raking Weeding and raking in flower beds, and lawn area wherever necessary. Checking of drippers and irrigation system for proper functioning and cleaning up when needed. vi. Insect Control Pest management for plants only as per the standard of the Word Health Organization (WHO), Food and Drug Administration (FDA) Environmental Protection (EPA) and the UAE Ministry of Public Health and Municipality of Dubai (DM). Chemical treatment of infested plants under the supervision of specialists as and when required. vii. Spring and Fall Cleanup Seasonal flower maintenance and replacement whenever required to raise the aesthetics of the building. Removal of dead and diseased plants.
Safety Policy: WorkForce shall be provided with proper uniform, hand gloves, face mask, and other safety equipment to be used while duty. Shall take special care to seclude the area of our work by proper partition and provide signboard in the area of work. Clean the area completely after completion of the work and never leave tools, waste, etc. at the worksite. The vendor is solely responsible for any liability that may arise due to the injury sustained to its employees during the course of their work under this agreement. 3. HOAM has issued the RFP with the intent of purchasing the goods or services described in the Requirements. The term HOAM (Highrise Owners Association Management LLC) includes its officers, employees, contractors, consultants, agents and representatives. b. make any material change to the RFP (including any change to the timeline, Requirements or Evaluation Approach). a. in exceptional circumstances, accept a late Proposal where it considers that there is no material prejudice to other Vendors. HOAM will not accept a late Proposal if it considers that there is risk of collusion on the part of a Vendor, or the Vendor may have knowledge of the content of any other Proposal j. waive irregularities or requirements in or during the RFP process where it considers it appropriate and reasonable to do so. a. selecting any individual element/s of the Requirements that is offered in a Proposal and capable of being delivered separately, unless the Proposal specifically states that the Proposal, or elements of the Proposal, are to be taken collectively b. selecting two or more Vendors to deliver the Requirements as a joint venture or consortium.
1. All enquiries regarding the RFP must be directed to HOAM’s Point of Contact.
2. Vendors must not directly or indirectly approach any representative of HOAM, or any other person, to solicit information concerning any aspect of the RFP.
3. Only the Point of Contact, and any authorised person of HOAM, are authorised to communicate with Vendors regarding any aspect of the RFP. HOAM will not be bound by any statement made by any other person.
4. HOAM may change the Point of Contact at any time. This notification may be posted on the system.
Where a Vendor has an existing contract with HOAM then business as usual communications, for the purpose of managing delivery of that contract, will continue using the usual contacts. Vendors must not use business as usual contacts to lobby HOAM, solicit information or discuss aspects of the RFP.
6. Each Vendor must accept and adhere to the Conflict of Interest declaration in the Response Form and must immediately inform HOAM should a Conflict of Interest arise during the RFP process. A material Conflict of Interest may result in the Vendor being disqualified from participating further in the RFP.
7. Vendors must not attempt to influence or provide any form of personal inducement, reward or benefit to any representative of HOAM in relation to the RFP.
8. A Vendor who attempts to do anything prohibited may be disqualified from participating further in the RFP process.
9. HOAM reserves the right to require additional declarations, or other evidence from a Vendor, or any other person, throughout the RFP process to ensure probity of the RFP process.
10. Vendors must not engage in collusive, deceptive or improper conduct in the preparation of their Proposals or other submissions or in any discussions or negotiations with HOAM. Such behaviour will result in the Vendor being disqualified from participating further in the RFP process. In submitting a Proposal the Vendor warrants that its Proposal has not been prepared in collusion with a Competitor.
11. HOAM reserves the right, at its discretion, to report suspected collusive or anticompetitive conduct by Vendors to the appropriate authority and to give that authority all relevant information including a Vendor’s Proposal.
12. HOAM and Vendor will each take reasonable steps to protect Confidential Information and, without limiting any confidentiality undertaking agreed between them, will not disclose Confidential Information to a third party without the other’s prior written consent.
13. HOAM and Vendor may each disclose Confidential Information to any person who is directly involved in the RFP process on its behalf, such as officers, employees, consultants, contractors, professional advisors, evaluation panel members, partners, principals or directors, but only for the purpose of participating in the RFP.
14. Vendors acknowledge that by law, HOAM will not be in breach of its obligations if Confidential Information is disclosed by HOAM to the appropriate authority because of suspected collusive or anticompetitive tendering behaviour. Where HOAM receives a request that relates to a Vendor’s Confidential Information HOAM will consult with the Vendor and may ask the Vendor to explain why the information is considered by the Vendor to be confidential or commercially sensitive.
15. For the duration of the RFP, to the date of the announcement of the Successful Vendor, or the end of the RFP process, the Vendor agrees to keep the RFP strictly confidential and not make any public statement to any third party in relation to any aspect of the RFP, the RFP process or the award of any Contract without HOAM’s prior written consent.
16. A Vendor may disclose RFP information to any person but only for the purpose of participating in the RFP. The Vendor must take reasonable steps to ensure tha
