Administrator HSE.HSE-Oils&Fats(UAE)

Job Summary

Reporting directly to the Head of Operations, the Safety, Health and Environment (SHE) Administrator is responsible for providing support and advice to the site in relation to SHE matters. The local SHE Administrator is responsible for driving the customization and implementation of group SHE policies, procedures and programmes, verify their implementation and cascade all SHE related information in the BU. The local SHE Administrator is part of the BU management, providing support and guidance to the different functions in the BU.

Roles & Responsibilities

General: -

1. Ensure health and safety risks are identified, evaluated and mitigated
2. Define SHE objectives in accordance with Group guidelines and key stakeholders
3. Assist or lead incident investigations to determine root causes and define appropriate action plans
4. Maintain and regularly update overview of applicable SHE regulations
5. Work with all stakeholders to maintain full compliance with regulatory and group requirements, including preparation and filing of required documentation
6. Monitor and verify adherence to work safety standards and procedures as well as implementation of all corrective actions identified during audits, inspections, risk assessments, etc.
7. Regular reporting on metrics, status, issues, incidents to Group SHE and other stakeholders
8. Set up and lead SHE Steering Committee.
9. Contribute to and implement local AOP in accordance with Group SHE AOP

SHE Risk assessments: -

1. Support department managers and supervisors in conducting and reviewing risk assessments.
2. Jointly with the different departments, determine mitigating actions for gaps identified, to prevent injuries or adverse health impacts to employees
3. Monitor implementation of agreed mitigation activities and report on implementation status

Programmes and procedures: -

1. Develop and implement local SHE procedures and programmes in line with group procedures and the work actually done by frontline workers.
2. Monitor adequacy of procedures vs work done.
3. Drive and support roll out of SHE projects and programs.

Training and awareness: -

1. Train and coach employees and managers in SHE topics with the aim to build a reliable safety culture

Procurement and projects: -

1. Provide SHE input to major change projects such as design, purchasing, installation of machines and equipment or changes to site layout, new construction, facility design, etc.
2. Collaborate with technical procurement to ensure SHE criteria are incorporated in the selection and evaluation of contractors.

External relations: -

1. Maintain relations with concerned public authorities and collaborate with external SHE bodies during inspections and visits.

Legal compliance: -

1. Support legal reporting requirements (e.g. accident notification) and claims management.
2. Ensure all SHE related licenses, notifications, reporting requirements are met and related documents are maintained.

Reporting: -

1. Complete monthly reporting of SHE KPIs.
2. Participate actively in meetings and calls to provide updates and share good practices

KPIs

1. Safety Incident Rate: 

   
   

• Reduction in Lost Time Injuries (LTIs) and near-miss reports. 

  
  

1. Compliance Rate: 

   
   

• Percentage of compliance with UAE safety laws and internal audits. 

  
  

1. Training Completion: 

   
   

• Percentage of staff trained and certified on HSE policies annually. 

  
  

Work experience requirement

• 2-4 years of experience in an HSE role within manufacturing or similar industries. 

  
  

• Proven experience in managing and implementing safety procedures and regulations. 

  
  

Ideal Candidate Profile:

• Qualifications and experience in SHE.
• Leadership skills are essential.
• Empathetic and of a curious nature, capable of taking an interest in frontline workers’ activities and understand how work is actually done.
• Up to date with more recent thinking around SHE.
• Familiar with HOP and human factors in general.
• A high level of IT literacy and presentation skills are essential

Qualification

• Degree in SHE or Engineering with experience as SHE manager

  
  

• NEBOSH International General Certificate (IGC) in Occupational Health and Safety (or equivalent) 

  
  

Competencies
Analytical Ability
Documentation and Reporting
ISO, OHSAS and related standards and certifications
Ownership & Result Orientation
Planning & Decision Making