Administrative Coordinator

About the Role:

We are on the lookout for a dynamic and detail-oriented Administrative Coordinator to join our team in enhancing our operations, supervising activities, and streamlining administrative processes. The ideal candidate will become an essential communication and organizational resource for our team, ensuring the flawless execution of daily tasks and major initiatives.

DUTIES AND RESPONSIBILITIES

1. Administrative Support:

• Manage calendars, coordinate meetings, and plan events;
• Craft and disseminate internal and external communications, reports, and presentations;
• Keep records, files, and databases meticulously organized.

• Act as a bridge among departments, clients, and vendors;
• Facilitate effective communication to guarantee alignment on objectives and deadlines;
• Coordinate onboarding for new team members and assist in their training.

• Deliver continued support to clients, addressing questions and resolving any concerns;
• Follow up every 72 hours on all requests until completion;
• Highlight the importance of fostering and maintaining robust relationships with clients to gain insights into their needs and ensure their ongoing satisfaction, which may involve regular check-ins and customized solutions.

• Oversee the procurement and inventory management of office supplies and equipment;
• Assist in planning and executing project tasks, ensuring timelines are upheld;
• Monitor and report on the progress of key initiatives.

• Prepare and process expense reports, invoices, and budget updates;
• Support basic financial tracking and reconciliation efforts;
• Build relationships with bankers to broaden the range of available options.

• Innovate and implement new procedures to enhance operational efficiency;
• Identify areas of inefficiency in administrative workflows and recommend solutions;

• Keep abreast of industry trends to deliver informed insights to clients and internal stakeholders.