Administrative Assistant - Research Office

The American University in the Emirates is searching for an talented Administrative Assistant for the Research Division Office.

The Administrative Assistant will liaise between the academic body of the university, the administrative, management, and various university units, ensuring quality service, clarity in instruction, and the best utilization and harnessing of the talents of existing members of the academic body.

 Minimum Qualifications and Experience

• Bachelor’s degree in business administration, Master’s Degree is preferred
• 6 years’ experience academic and administrative experience in a university
• Ability to multi-task
• Bilingual mandatory
• Very high degree of independence, responsibility, and judgment. 
• Knowledge of academic/administrative programs, students’ policies and procedures.
• Maintains a professional image and relationships with faculty/students and all clients.
• Must maintain confidentiality.
• Accountable for the smooth running of the office, with all administrative responsibilities and tasks.
• Effectively resolves daily matters independently.

 Key Competencies

Critical competences

Weighting (%)

Knowledge of university policies and procedures

20%

Communication and Interpersonal Proficiency

20%

Teamwork

20%

Problem Solving /Analysis Skills

20%

Influence and Negotiation

20%

Job Responsibilities

• Serves as the first point of contact for the Vice President for Research for faculty and other colleagues.
• Deals with various offices in the university on behalf of the Office, as required by the Vice President.
• Extensively interacts with internal and external stakeholders in a fully professional and service-oriented manner, ensuring that their information and business needs are met.
• Maintains and handles the calendar/daily schedule of activities of the VPR.
• Prepares correspondence, presentations, reports, meeting agendas, background materials, and minutes of meetings.
• Maintains and monitors the research office budget.
• Conducts research, gathers and compiles data for preparation of reports, presentations, and correspondence as required by the VPR.
• Actively or accurately coordinates and organizes activities, event meetings, and appointments; notifies attendees of location and time.
• Arranges for travel and consultancies on behalf of the VPR.
• Maintains faculty data reports or databases as assigned.
• Maintains the Office of the Vice President for Research files and databases.
• Examines research-funded applications from faculty and performs a compliance check against AUE Research Office policies and procedures.
• Checks incoming grant applications for policy compliance as needed.
• Assists with payment and purchase requisitions as needed.
• Prepares and sends research announcements upon approval from the VPR.
• Performs any other tasks as assigned.

About American University in the Emirates (AUE):

The American University in the Emirates (AUE) invites applications from well-qualified candidates for a range of faculty and administrative positions. AUE is located in Dubai Intl. Academic City.

AUE is not just a place of learning but a hub of innovation and growth, where your expertise and aspirations find a welcoming environment.

At AUE, we believe Nothing is Impossible is the Pathway to Success

AUE comprises seven dynamic colleges: College of Law, College of Education, College of Design, College of Business Administration, College of Media and Mass Communication, College of Computer Information Technology and College of Security and Strategic Studies. Each college boasts unique strengths and prestigious accreditations, reflecting our commitment to providing a world-class education.

The American University in the Emirates is accredited by SACSCOC (the Southern Association of Colleges and Schools Commission on Colleges) to award baccalaureate and master’s degrees. Degree-granting institutions also may offer credentials such as certificates and diplomas at approved degree levels

The American University in the Emirates is officially licensed to operate as a higher education institution and all its programs are accredited by CAA (the Commission for Academic Accreditation), Ministry of Education, United Arab Emirates.

The College of Business Administration is a proud member of AACSB (The Association to Advance Collegiate Schools of Business), and its degree programs (Bachelor of Business Administration, Master of Business Administration, Master of Sport Management) are accredited by AACSB) as of 2022.

The Bachelor of Computer Science in the College of Computer Information Technology is accredited by the Computing Accreditation Commission of ABET.

NASAD (The National Association of Schools of Art and Design) has granted the Bachelor of Science in Fashion Design, Bachelor of Science in Graphic Design, Bachelor of Science in Interior Design, and Bachelor of Science in Animation in the College of Design, the designation of Substantial Equivalency with accredited programs in the United States.