Administrative Assistant (Emiratized Role)

Join the UAE’s largest bank and one of the world’s largest and safest financial institutions. Our focus is to create value for our employees, customers, shareholders and communities to grow through differentiation, agility and innovation. We are looking for top talent and your success is our success. Accelerate your growth as you help us reach our goals and advance your career. Be ready to make your mark a top company, in an exciting & dynamic industry. 

Job Purpose: To provide support by performing relative office management and administrative duties to ensure smooth operations.

Administration

• Responsible for smooth day to day operations and the creditability of all outputs provided. This will include all aspects of IT support, the general working environment re office equipment.
• Undertake all executive support work required to help discharge his duties efficiently and effectively.
• First point of contact for all enquiries relating to administrative and support matters, such as hiring, target allocations, attendance & leaves, training coordination.
• Maintain daily appointments, receive clients and ensure that they are comfortable while waiting to meet the head of the departments
• Initiate and manage all general business correspondence e.g. emails, letters, reports, legal documentation, faxes (if any). Control and manage the distribution of all business sensitive or confidential material for the heads
• Prepare presentations and supporting papers to support delivery of information required. Undertake additional responsibilities from the team to support in their day-to-day work, when required. 
• Undertake any special projects for the departments’ teams.

Policies, Systems, Processes, and Procedures

• Follow all relevant policies, processes, standard operating procedures, and instructions so that work is carried out in a controlled and consistent manner

MIS and Reports

• Provide input to the preparation of timely and accurate statements and reports to meet own team’s and/or the wider GCF team’s requirements, policies, and standards.

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Minimum Qualification

• Diploma or bachelor’s degree in Business Administration, Management, Banking or any related discipline

Knowledge, Skills, and Attributes:

• Good working experience track record
• Excellent inter-personal and communication skills (both written and oral)
• Excellent planning and organizational skills to always meet deadlines
• Well verse with computer related skills and knowledge of other office equipment
• Confident and must have the ability to work without supervision
• Ability to address client enquiries and to receive VIP clients

Minimum Experience

• 3 years of experience in an administrative role supporting senior executive.