Administrative Assistant
Location United Arab Emirates - Dubai Category Business Support JOB DESCRIPTION
About Abbott Abbott is a global healthcare leader, creating breakthrough science to improve people’s health. We’re always looking towards the future, anticipating changes in medical science and technology.
Working at Abbott
At Abbott, you can do work that matters, grow, and learn, care for yourself and family, be your true self and live a full life. You will have access to:
Career development with an international company where you can grow the career you dream of .
A company recognized as a great place to work in dozens of countries around the world and named one of the most admired companies in the world by Fortune.
A company that is recognized as one of the best big companies to work for as well as a best place to work for diversity, working mothers, female executives, and scientists.
Administrative Assistant
This position works out of our UAE location in the Abbott Nutrition Division reporting to EMEA Marketing Director
About Nutrition Division
Our nutrition business develops science-based nutrition products for people of all ages, from helping babies and children grow, to keeping adult bodies strong and active. Millions of people around the world count on our leading brands – including Similac®, PediaSure®, Pedialyte®, Ensure® and Glucerna® and– to help get the nutrients they need to live their healthiest life.
What You’ll Do:
Provides administrative support to Marketing, Commercial, Finance, Medical & IT-BRM functions.
Organize and schedule meetings and appointments.
Arrange meeting & events, business travels & hotel bookings for Healthcare Professionals & MEAP employees.
Prepare & submit expense report for Marketing, Finance & Medical Director and Commercial Head.
Assist in visa application for business travelers.
Raise Promo & budget approval related to MEAP expenditures.
Prepare & review contracts, SOW/LPO’s for Marketing & IT-BRM team & route it for approval.
Prepare & keep tracks of vendor agreements & files, ensuring compliance documents and due diligence are completed.
Raise, submit & track ICB-PAF in Cora system.
Clear invoices for goods/services received, ensure complete supporting documents are attached, and submit to accounts for timely processing of payment.
Perform accrual of goods/services received on a monthly basis to allow expenses to be reported when incurred, allowing the business to properly managed finances.
Monitor monthly accrual analysis submitted by CFS team to ensure accruals are properly booked and invoices submitted are properly accounted.
Assist the affiliate and other Abbott division in obtaining contracts signature from the company’s authorized signatory.
Develop and carry out an efficient documentation & filing system.
Provide other essential administrative support as required by the management.
Required Qualifications:
Any Graduate with minimum 3-5 years relevant experience in a similar role with a reputed Multinational company
Good communications skills
Ability to work in a matrix environment
Enthusiastic, proactive and high drive for results
Follow your career aspirations to Abbott for diverse opportunities with a company that can help you build your future and live your best life. Abbott is an Equal Opportunity Employer, committed to employee diversity.
Connect with us at , on Facebook at and on Twitter @AbbottNews and @AbbottGlobal.
Location United Arab Emirates - Dubai Category Business Support The role of the Admin Assistant - EMEA will be to provide support and analysis to different functions spanning form sales, Come Ex, marker access and Global Accounts. 0-2 years of work experience in A...
Job Id 31089859
Location United Arab Emirates - Dubai
Medical surveillance Not Applicable
Division ANI International Nutrition
Travel Not specified
Additional Location "I started my career at Abbott as a consumer sales intern. Upon college graduation, I returned full-time in the retail development program. For the last eight months, I've been a sales analyst, where I've had the opportunity to learn new skills not only across sales, but also in marketing, supply chain, and brand management. I've loved every challenge that has come my way so far, and can't wait to see what's next for me at Abbott!" Katherine Alvarado "Working with Abbott's team of supportive and understanding senior management leaders has been foundational to my career journey. The management skills I have learned through training and mentorship programs empower me to lead effectively in the workplace and support my family."
Annie Sie "My manager listened to my career aspirations and goals on the first day of my internship. He took the time to understand the type of experience I was looking for, which set the tone for the rest of the summer. My assignments, projects, and learning opportunities were designed to meet my interests and development needs. This tailored approach helped me gain valuable experience in areas aligned with my career trajectory, fostering my professional growth."
"The Women Leaders of Abbott program has helped me build confidence in myself, which has driven me to take on more challenging roles, seek new responsibilities, and try to better myself every day."
Sudha Raghuveer Shetty "I started my career at Abbott as a consumer sales intern. Upon college graduation, I returned full-time in the retail development program. For the last eight months, I've been a sales analyst, where I've had the opportunity to learn new skills not only across sales, but also in marketing, supply chain, and brand management. I've loved every challenge that has come my way so far, and can't wait to see what's next for me at Abbott!" Katherine Alvarado "Working with Abbott's team of supportive and understanding senior management leaders has been foundational to my career journey. The management skills I have learned through training and mentorship programs empower me to lead effectively in the workplace and support my family."
Annie Sie
