Administrative Assistant

Job Position : ADMINISTRATIVE ASSISTANT

General Office Management & Administration:

• Manage and maintain office calendars, schedule appointments, and coordinate internal and external meetings, including conference room bookings.
• Plan and manage office space, including workstation allocation and conference room setup.
• Oversee the maintenance and repair of office equipment.
• Implement and monitor office safety procedures, including fire protection and access control.
• Manage the reception area, greet visitors (including interview candidates and government personnel), and handle inquiries.
• Coordinate office searches and relocations as needed.
• Manage incoming and outgoing correspondence (email, mail, deliveries).
• Maintain and organize filing systems, both physical and electronic.
• Order, stock, and manage office supplies and office equipment.
• Procure office supplies and manage vendor relationships.
• Manage the inventory of fixed assets.
• Handle express delivery and collection services.
• Process and track payments for office utilities (water, electricity, internet), property fees, and other related expenses.
• Ensure the cleanliness and organization of the office environment.
• Assist with the onboarding process for new employees.
• Manage the process of company license renewal and related administrative tasks.

Employee Support & Administration:

• Manage employee rosters and schedules.
• Prepare and manage employee attendance sheets.
• Provide travel support, including booking accommodations and transportation.
• Manage employee holiday requests and track holiday benefits.
• Assist employees with travel arrangements and the preparation of expense reports.
• Support employee engagement activities such as team-building events and holiday celebrations.

Data Management & Reporting:

• Maintain accurate records and databases.
• Enter and update information in various company systems.
• Generate reports and summaries as needed.

Project Support:

• Assist with special projects and company events.
• Conduct research and gather information to support administrative tasks and projects.
• Prepare and distribute project-related materials.

Other Duties:

• Perform other administrative duties as assigned to ensure the efficient operation of the office.

What we offer : 

• Employment Visa
• Annual Paid Leave
• Medical Health Insurance 
• Competitive Salary : AED 4500