At Emirates, we believe in connecting the world, to and through, our global hub in Dubai; and in constantly innovating to ensure our customers ‘Fly Better’. Emirates Engineering is a cutting-edge aircraft maintenance facility, GCAA CAR V approved, supporting Emirates’ vast Airbus and Boeing fleet and thirty other airlines through third-party contracts. Our highly qualified team excels in maintenance, engineering, quality, planning, and logistics, setting industry standards with an unwavering commitment to safety and excellence.
As an Administrative Supervisor, you will supervise and organize the day to day operational aspects of the EK engineering administration department to ensure that all aspects of time keeping, transportation, security access, mail handling, passes and permits and staff induction are carried out to the required standard as per company policies and procedures to support operational requirements.
In this role, you will:
Plan, supervise and allocate the daily workload related to time and attendance administrative duties ensuring attendance input, overtime, industrial injury, sick leave, etc are recorded accurately. Ensure that work load is shared evenly, and wherever necessary, prioritised to meet urgent requirements. Supervise the input of departmental rosters into the HR system.
Review claims for productivity pay, lieu hours, taxi fares, night pay, flying pay and meal claims. Carry out quality control of database and spreadsheet information related to the various inputs.
Supervise the operation of the mail delivery service, ensuring mail is collected and distributed in a timely manner. Maintain a prompt system for acceptance and delivery of couriered items.
Coordinate with line managers and HR on Time and Attendance system (TARS) transactions inquiries, ensuring that requested transaction details are provided within the desired time frame.
Plan, organize and delegate clerical support activities related to day passes, permanent airport passes for personnel / vehicles and issue/renewals of airport driving licences. Supervise the entire Airport Driving License process such as arranging new ADP training, nominations, collections, renewals, amendments etc.
Supervise the operation and daily transactions related to the Security Access System, providing access and/or removing access to controlled areas for individuals as required. Coordinate Security Training arrangements between Group Security and various Engineering Sections.
Carry out induction and familiarization briefings for new staff.
Plan, implement and control a system to provide prior notification to concerned staff within EK Engineering to alert them of expiry dates for personal and equipment passes, permits and licences.
Supervises, directly and/or through subordinates all transportation related requirements such as route allocations, coordination and vehicle maintenance/repair scheduling to support operational needs.