Administration Officer - ANS Training

Scheduling and Coordination

• Manage the ATSI Operational Roster 
• Assist with the ANS Training Roster, allocating ATSIs and Pseudo Pilots for courses and simulator duties
• Update the staff records of Computer Based Exams.
• Arrange and book conference room and classrooms for students and visitors.

Performance Review and Assessments

• Assist with rostering students for Progress Checks, Assessments, and Interviews.
• Assist with rostering ATCOs/ ATCAs for local Competency Checks and Tape Reviews.
• Compile the ATCO and ATCA Training and Competency SATIs.
• Create issue and file course certificates.

Assistance to MANSP Training

• Maintaining accurate records of all documents (training reports, memos etc.).
• Support the audit process and related documentation
• Assist with compiling the annual ANS Training Section budget.
• Ensure all interdepartmental documentation is managed properly
• Oversee the requisitions of office equipment and stationery for ANSPT
• Assist with the staff leave rostering and records.

Simulator Training 

• Supervise and monitor the pseudo pilots during the simulator exercises and manage the overall operation of the exercises
• Updating and management of the Computer Based Examination PCs both in ACC and EACC
• Enact pilot’s role during exercises in the ATC simulator.
• Act as Flight Data Processor during simulator exercises. 
• Act as simulator exercise support by communicating as external/internal units.
• Perform OJT of Pseudo Pilots

Technical Competency 

• Maintain thorough knowledge and understanding of relevant parts of PANS ATM and ICAO documents, Emirates AIP, and Local ATC instructions of the UAE ACC. 
• Undergo periodic competency checking in handling of simulator duties.

Training equipment readiness 

• Participate in testing, configuration and commissioning of relevant equipment and software relating to the simulator and its upgrades as and when needed. 
• Assist in keeping all relevant TRN data and documentation up to date. 
• Maintain a thorough operational knowledge and understanding of the equipment and systems used for the provision of ATS in the UAE FIR.
• Bring to the attention of ATSIs any occurrence or system failure that will affect the simulator.

Training Administrative support 

• Liaise with the ATSIs regarding the daily simulator schedule
• Conduct back-up operations for the simulator systems and data
• Manage classrooms (allocation of classrooms, stationery, books, and manuals for various training courses conducted)
• Supervise preparation of documents for ad hoc technical related courses or as required by ATSIs
• Assist ATSIs in collating data and preparing exercises for the simulator. 
• Complete progress reports on trainee Pseudo Pilots and discuss the contents with the trainees, other OJTIs and management
• Provide administrative support to Senior ATSIs

Reporting

• Ensure that all functional reports are prepared timely and accurately and meet GCAA requirements and quality standards.

Health, Safety and Environment within GCAA 

• Ensure compliance with all relevant health, safety, quality and environmental management procedures and controls to guarantee employee safety, legislative compliance, delivery of high-quality products/services and a responsible environmental attitude as per IMS available standards

Other Tasks/ Accountability

• Perform additional tasks relevant to the role / area of expertise as requested by the management to be able to achieve the objectives/commitments.

KNOWLEDGE AND EXPERIENCE:

• Diploma in business management or equivalent without previous experience
• Fluent in written and spoken English