Admin & Listing Coordinator (Real Estate Experience)

The Admin and Listing Coordinator plays a vital role in the real estate team by managing administrative tasks and coordinating property listings. This role ensures that all property listings are accurate, up-to-date, and well-presented while also providing general administrative support to the team. The ideal candidate will be organised, detail-oriented, and communicate well.

Key Responsibilities:

1. Listing Management:

• Coordinate the preparation and management of property listings, including gathering necessary information, writing descriptions, and uploading photos.
• Input and update listing details on Multiple Listing Services (MLS) and other real estate platforms.
• Ensure all listings are accurate, complete, and compliant with legal and industry standards.
• Coordinate and schedule property showings, open houses, and photoshoots.

2. Administrative Support:

• Provide general administrative support to the real estate team, including managing calendars, scheduling meetings, and handling correspondence.
• Prepare and maintain real estate documents, contracts, and agreements.
• Assist with client communication, including responding to inquiries and providing updates on listing status.
• Manage office supplies and equipment, ensuring the office environment is organized and efficient.

3. Marketing Support:

• Assist in creating marketing materials for property listings, such as brochures, flyers, and social media posts.
• Coordinate with photographers, videographers, and other vendors to produce high-quality marketing content.
• Monitor and update social media accounts with new listings and relevant content.

4. Client Relations:

• Act as a point of contact for clients, providing them with information and updates regarding their listings.
• Maintain positive relationships with clients, ensuring their needs are met throughout the listing process.
• Handle client feedback and concerns, escalating issues to the appropriate team members when necessary.

5. Data Management:

• Maintain and organize client and listing databases, ensuring all information is up-to-date and easily accessible.
• Generate reports and analytics on listing performance, client activity, and other key metrics.
• Ensure confidentiality and security of sensitive client and company information.

6. Compliance and Documentation:

• Ensure all listings comply with local, state, and federal regulations.
• Keep track of important deadlines and ensure all required documents are completed and filed appropriately.
• Stay updated on industry regulations and best practices to ensure compliance.