Admin assistant for Software engineering

We are currently seeking an Admin assistant for Software Engineering reporting directly to Head of Software Engineering to join the team based in Abu Dhabi.

About The Role:

Your main missions and responsibilities will be to:

Procurement Management

• Handle the procurement processes for resources and software, ensuring compliance with internal procedures.  
• Liaise with vendors and internal stakeholders to ensure timely delivery of software, equipment, and other resources.  
• Contract and Approval Management
  • Manage resource contracts, including renewals, amendments, and approvals.  
  • Track contract timelines, ensuring timely processing and compliance with terms.  
• Documentation Management  
  • Maintain and update the software engineering department’s document repository.  
  • Ensure that all documentation is accurate, well-organized, and accessible. 
• Financial Oversight
  • Aggregate and maintain monthly cost reports for the department, covering manpower expenses, technical expenses, and other operational costs.  
  • Work with the finance team to ensure accurate budgeting and expense tracking. 
• Administrative Support  
  • Support department initiatives and projects as needed.  

About You:

Catch this opportunity and invest on your skills development, should your profile meet these requirements.

 - Education: Bachelor’s degree.
- Knowledge and Skills:
- Exceptional organizational and time-management abilities.
- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and document management systems.
- Excellent communication skills, both formal and informal, with the ability to engage effectively with colleagues, users, and customers.
- Ability to interact professionally and effectively across all levels of the organization.
- Strong written and spoken English skills, with the ability to deliver compelling presentations.
- Proficient in transversal management within a matrixed organization.
- Keen attention to detail and the capacity to work independently with minimal supervision.
- Experience:
- 3-5 years of experience in a similar role.

Experiences in: projects, Previous Jobs 

Languages: Indicate a secondary language and proficiency expected level, only if English is insufficient to perform the job  

What’s Next?

Starting Date: Immediate

Internal applications are treated with priority by our Recruiting Team against external applications.  We also consider providing timely and direct feedback to internal applicants a must have. And once receiving your application, Recruiting Team will screen and match your skills, experience, and potential team fit against the role requirements.

We ask for your patience as the team completes the volume of applications with reasonable timeframe.  You can check your application progress directly in PeopleConnect Recruiting.