Admin Assistant / Document Controller

The Admin Assistant / Document Controller plays a crucial role in ensuring that all documentation and administrative tasks are handled efficiently and effectively within the organization. This position requires a detail-oriented individual who can manage multiple tasks while maintaining a high level of accuracy. The ideal candidate will support the team by organizing documents, maintaining records, and facilitating communication between departments. This role is essential for the smooth operation of the office and contributes to the overall success of the organization.

Responsibilities:

1. Manage and organize all incoming and outgoing documents, ensuring they are properly filed and accessible.
2. Assist in the preparation and distribution of reports, presentations, and other documents as needed.
3. Coordinate with various departments to ensure timely submission of documents and adherence to deadlines.
4. Maintain an efficient filing system, both electronic and physical, to ensure easy retrieval of information.
5. Support the administrative team with scheduling meetings, managing calendars, and organizing travel arrangements.
6. Implement and maintain document control processes to ensure compliance with company policies.
7. Assist in the onboarding process of new employees by preparing necessary documentation.
8. Conduct regular audits of documents to ensure accuracy and completeness.
9. Provide general administrative support as required, including data entry and office management tasks.
10. Act as a point of contact for internal and external stakeholders regarding document-related inquiries.

Preferred Candidate:

1. Strong attention to detail and organizational skills.
2. Excellent communication skills, both written and verbal.
3. Ability to work independently and as part of a team.
4. Proficient in Microsoft Office Suite and document management software.
5. Experience in a similar role within a corporate environment.
6. Ability to prioritize tasks and manage time effectively.
7. Strong problem-solving skills and a proactive approach to challenges.
8. Adaptability to changing priorities and work demands.
9. Knowledge of document control procedures and best practices.
10. Commitment to maintaining confidentiality and data integrity.