Admin Assistant

Job Title: Administrative Assistant

Location: Abu Dhabi, UAE
Job Type: Full-time

Job Summary:

We are looking for a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will have strong organizational skills, a proactive attitude, and the ability to handle a variety of administrative tasks. This position supports daily office operations, assisting with clerical duties, coordinating schedules, and providing general office support to ensure smooth and efficient business operations.

Key Responsibilities:

• Office Support: Assist with general office management, including filing, answering phones, and handling incoming and outgoing mail.
• Document Management: Organize and maintain office documents, files, and records, ensuring easy access and retrieval of information.
• Scheduling: Support calendar management, including setting up meetings, appointments, and coordinating internal/external schedules.
• Travel Coordination: Arrange domestic and international travel for staff, including flight bookings, hotel accommodations, and transportation.
• Communication: Draft and manage email correspondence, handle phone calls, and act as the first point of contact for clients and visitors.
• Meeting Coordination: Prepare meeting agendas, take notes, and follow up on action items as required.
• Data Entry and Reporting: Update and maintain databases, spreadsheets, and reports to ensure data accuracy and availability.
• Event Support: Assist in organizing company events, conferences, and team meetings.
• Assist with HR/Admin Tasks: Provide general HR administrative support, including assisting with onboarding, documentation, and other HR-related activities.

Requirements:

• Experience: At least 2-3 years of experience in an administrative support role.

• Skills:
  • Strong organizational and multitasking abilities.
  • Excellent written and verbal communication skills.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Ability to prioritize tasks and work independently.
  • Strong attention to detail and accuracy.
  • Ability to maintain confidentiality and handle sensitive information.
  • Fluent in English; knowledge of Arabic is a plus.
• Education: A high school diploma is required; a bachelors degree or equivalent experience is preferred.
• Location: Based in Abu Dhabi, UAE.

Preferred Qualifications:

• Previous experience working in an office or administrative capacity in a corporate setting.
• Knowledge of basic accounting or HR processes is an advantage.
• Ability to work in a fast-paced environment with minimal supervision.

Benefits:

• Competitive salary package.
• Health insurance.
• Annual leave and public holidays.
• Opportunities for career growth within the company.