الوصف الوظيفي
About usAt voco®, we’ve created a hotel brand that gives people a different choice. Hotels to count on but different enough to be fun. Unstuffy hotels, where people feel comfortable to relax, and just get on with relaxing. Our new family of hotels are connected by their own sense of style and individual character – and that’s something we make the most of. Finding the perfect mix of reliability and new experiences. Because we believe that when you respect individuality life gets interesting. At the heart of every great stay is a great host. We think the trick to hosting is to take the time to understand what your guests need, and want. So before they arrive, we find out more about them and how we can make their stay better. Whilst they are with us we give tempting recommendations of our favourite drinks or food, or tips for local experiences that they won’t find in any guide book.Your day to dayAs an Accounts Payable Officer, you are responsible for managing and processing all invoices received for payment in a timely and accurate manner. This role ensures that financial obligations are met while maintaining strong relationships with vendors and compliance with company policies and regulations. Collate suppliers’ documentation for processing Ensure all invoices have the appropriate documentation attached and approvals prior to processing. Check and match invoices and delivery order with purchase order or purchase requisition. Process all invoices and suppliers’ statement of accounts. Record and process payments of goods and services Maintain a filing system for accounts payable records Check arithmetic accuracy of invoices and assign general ledger codes as per chart of accounts Assist in reconciling the weekly purchase log. Ensure invoices are approved by the Head of Department / Executive Committee before payment is processed Prepare cheque run for approval on a weekly basis or a timely manner. Prepare payment through pre-printed cheque, manual cheque, Giro banking payment and Telegraphic Transfer. Ensuring all expense and travel claims submitted are in order with all the necessary supporting documents before submitting for final approval Liaising with vendors on payment issues and disputes Assist in preparing the accruals journal at month end for regular suppliers and delivery dockets not paid Assist in preparing the payment of travel agent commissions and ensure all supporting documents are in place Assist to post journal for month-end closing Assist to reconcile VAT input listing for month end closing and VAT filing. Communicate and coach Finance team members to ensure Finance policies and procedures are adhered to. Interact with department and hotel staff in a professional and positive manner to foster good rapport, promote team spirit and ensure effective 2-way communication. Work better together with the other Finance team member, taking over the duties when he/she is not available. Build and maintain positive relationships with all internal customers and suppliers in order to exceed their needs Take action to address these needs in order to exceed their expectations. Strict implementation of the Control Self-Assessment (CSA) and achieve 100% score in CSA Audit of Accounts Payable category Demonstrate Awareness of OH&S policies and procedures and ensure all procedures are conducted safely and within OH&S guidelines Be aware of duty of care and adhere to occupational, health and safety legislation, policies and procedures Be familiar with property safety, first aid and fire and emergency procedures and operate equipment safely and sensibly Initiate action to correct a hazardous situation and notify supervisors of potential dangers Log security incidents and accidents in accordance with hotel requirements Ensure compliance to the IHG policies, procedures and statutory requirement Maintain accounting controls by preparing and recommending policies and procedures to improve the work flows in accounts department Coordinate and administrate in Control Self-Assessment audit Reports directly to and communicates with the accountant on all matters pertaining to accounting and financial controls. And performs other duties as required.What we need from youAt voco® Dubai, we look for hosts who are reliably different and contribute to the success of bringing our brand to life! Ideally, you'll have a minimum of 2- 3 years’ experience in a similar role in a four or five-star hotel or comparable industry, ability to demonstrate working with commercially focused and a keen eye for detail with strong analytical & numerical skillsHigh-level competence in Microsoft Excel and other office packages. Proven negotiation skills. Strong interpersonal skills. Excellent organizational, time management, and communication skills along with being quality-oriented with a focus on details, high-performance standards, ability to multi-task & meet deadlines, and technical proficiency in related software preferable. How do I deliver this?We genuinely care about people and we show this through living out our promise of True Hospitality each and every day. It’s what connects every colleague in all IHG® hotels.Each IHG® hotel brand delivers True Hospitality in their own way, and at the heart of it all are specific, core service skills. True Attitude: being caring, wanting to make a positive difference, and building genuine connections with guests True Confidence: having the knowledge and skills to perform your role, and giving guests the confidence that they can trust you, to help and support them during their stay True Listening: focusing on what your guest is saying, picking up on body language that is often overlooked, and understanding what the guest wants and needs True Responsiveness: is about providing guests with what they need, and doing so in a timely and caring mannerThere’s so much more to the job than we can capture here. It’s simply about creating great experiences, doing the right thing and understanding people.What we offer We’ll reward all your hard work with a great salary and benefits – in addition to career development, employee room discounts and great work culture. Join us and you’ll become part of the global IHG family – and like all families, all our individual team members share some winning characteristics. As a team, we work better together – we trust and support each other, we do the right thing and we welcome different perspectives. You need to show us you care, that you notice the little things that make a difference to guests as well as always looking for ways to improve -visit www.http://careers.ihg.com to find out more about us. Reliably Different - Welcome to voco® Hotels, IHG’s new upscale brand. We call our Hotels voco® – It means ‘to invite’ and ‘call together’ originating from Latin and representing our thoughtful, unstuffy and charming nature. Guests tell us that voco® is fun without being vanilla, trendy without being alienating and premium, without being stuffy. This unique and playful attitude, combined with a consistent level of quality, sits at the heart of our brand here at voco® Dubai Whatever we’re up to, at every instance, there are brand values and service behaviours that guide us... Brand values: Always dependable, Respect individuality & Be distinctive. Service values: Count on us to; Be natural & Make every stay special. Drawing on IHG’s years of experience in delivering True Hospitality, voco® Hotels gives people a different choice. Hotels that are reliable enough to depend on, but different enough to be fun. Our new family of hotels is connected by their individual characters that make memorable travel dependable with unstuffy hotels, where people feel comfortable to relax, and just get on with relaxing. The moment a guest steps into one of our hotels, they walk into a genuinely memorable experience. The world's first voco® hotel opened in November 2018 in Gold Coast, Australia, and the first voco® Hotel across IMEA is voco® Dubai. voco® Dubai is a location like no other with a premium ambience in the heart of Dubai and laid back yet attentive service from the friendly hosts. It’s location on the vibrant Shiekh Zayed Road is also connecting it to many day time and no delights of the city, moments from shopping, dining, and entertainment experiences.
