Maintain and balance daily collection & petty cash fund twice daily.
Monitoring the insurance limits of cash/collection in vault, ensuring the insurance coverage from AOIC if the cash/collection in vault exceeds the limit.
Ensure that collected revenue must be handed over to Trans-guard on a succeeding day.
Daily collection reports should be uploaded in the shared drive provided by the FSSC/AFSS. All collection / PCF verification and hand over are properly signed / filed for future references.
Monitoring and communicate cheque clearance, bouncing cheques, and refund cheques.
Ensure accurate data entry in Microsoft - billing cancellation & advance payments should be kept at minimum level - Cash Invoices not yet collected report should be always cleared & monitored.
Ensure sublet and bought-out charges are posted to Job cards for charging the customer.
Cash (Revenue & Petty Cash Fund) Management.
Invoice Preparation/Submission/Credit Control
Prepare invoice for Cash, Credit and Intra Work Orders upon verification of supporting documents.
Business Processes & Controls. All business processes are conducted according to SOP and with correct levels of sign authority. Ensure that petty cash expenses are paid with appropriate approval as per DOA, liquidity of petty cash must be maintained for smooth branch operations.
Accounts Receivables Management (AR Management) Daily / Weekly / Monthly monitoring of branch AR report (all credit facilities provided) and follow-up with concerned channels to ensure timely collection of all outstanding / overdue invoices.
Maintain list for all credit facilities provided to branch credit customers including credit limit / credit period / main contact details / credit facility documents if possible.
To carry out Ad Hoc tasks/reports and to provide support to business finance as required by the Branch Management.
Maintain proper invoice filing with complete document set (Job card, LPO etc.) for easy retrieval.
Responsible for managing a company's credit and collection processes, ensuring that payments are made on time and managing any potential bad debt. This typically includes tasks such as:
Reviewing credit applications and setting credit limits
Monitoring customer account activity and identifying potential issues
Following up with customers on overdue payments
Negotiating payment plans and seeking legal action when necessary
Maintaining accurate financial records and reporting on credit management activities
Identifying and implementing process improvements to increase efficiency and reduce bad debt.
