Office Assistant

Here at AppNation, we strive to develop cutting-edge AI-powered mobile apps. Our products consistently hit the top-charts in over 30 countries, have been featured by Apple on the App Store, and make a positive impact on 50+ million users worldwide! Currently, we are actively seeking a talented Office Assistant to join our dynamic team. 

As a member of the Administrative Affairs team, you will have a unique opportunity to take ownership of all processes related to ensuring smooth office operations, supporting our founding team, and facilitating key administrative tasks, working closely alongside some of the brightest minds in the mobile app arena. Your expertise and dedication will be essential in influencing the development and success of our apps.

What you’ll be doing:

• Supporting office organization and maintaining order
• Managing and directing phone, email, and meeting traffic
• Greeting guests, organizing meetings, and preparing necessary materials in advance,
• Managing filing and document tracking processes
• Organizing, tracking, and recording incoming and outgoing documents, packages, and correspondence
• Performing tasks assigned by the Administrative Affairs Department and supporting office supply procurement
• Monitoring the schedules of the founding team and assisting with planning as needed
• Providing support for personal requests and tasks of the founding team

What we’re looking for:

• Bachelor’s degree
• Minimum of 2 years of experience in a similar role
• Strong communication skills and professional demeanor
• Team-oriented, responsible, and detail-focused
• Proficient in Microsoft Office applications, with solid computer skills
• Strong organizational skills; effective written and verbal communicator; solution-oriented and professional
• Able to adapt to a demanding and flexible work schedule, with the ability to make quick and effective decisions when necessary
• Results-oriented, reliable, and committed to confidentiality
• Analytical mindset with experience in reporting and tracking processes
• English proficiency at level B1 or higher

What’s in it for you?

• Competitive Salary
• Monthly Compensation Adjustment Program
• Semi-Annual Success Incentives Based On Contribution and Performance
• Meal & Commute Compensation
• Private Health Insurance
• Birthday Leave
• Access To Various Online Learning Platforms
• Tech Gear

What does the recruitment process look like?

1. Application Review: We will carefully review your CV to evaluate your accomplishments and qualifications.

2. Interview: A 30-minute Google Meet interview with our People & Culture Specialist will be conducted to discuss your experience, expectations, and potential synergies. This will help us determine how we can collaborate effectively.

3. Case Study: You will be provided with a project relevant to the position, which you will complete to demonstrate your proficiency and practical knowledge.

4. Technical Meeting: A Google Meet session with our team lead will be arranged for you to engage in in-depth discussions on technical topics that align with your expertise. You will be asked specific questions to further showcase your technical skills.

5. Team Meeting: You will have an in-person meeting with the founders of AppNation, during which we will discuss your expectations and explore how you can contribute to our team. This interview will also provide an opportunity for you to gain insights into AppNation's culture and working environment.

6. Final Decision: Within a few days, we will inform you of our decision regarding your suitability for the role.