BackgroundUNODC technical assistance activities in the Middle East and North Africa (MENA) are undertaken under the broad
framework of the Regional Framework for the Arab States (2023-2028). The Regional Framework articulates six focus
areas for guiding UNODC-implemented programming at the regional and national levels: 1) A balanced approach to drug
control; 2) Strengthening the response to organized crime; 3) Combating trafficking in persons and smuggling of
migrants (TIP/SOM); 4) Action against corruption and financial crime; 5) Preventing and countering terrorism and
violence; and 6) Strengthening crime/violence prevention and criminal justice.
Under the overall guidance of the UNODC Regional Representative for the Middle East and North Africa, the incumbents
will be based in UNODC Programme Office in Tunis, Tunisia, and will report to the Head of the UNODC Programme
Office in Tunisia as the first reporting officer and to the Regional Programme Coordinators under respective focus areas,
as the second reporting officer on the project’s substantive and strategic aspects.
Under the direct supervision of the Head of the UNODC Programme Office in Tunisia, and with the guidance of the
Regional Programme Coordinators and of the Operations Manager in ROMENA, the Programme Associate
(Administrative) will support the implementation of the UNODC portfolio in Tunisia notably the above-mentioned
programme. This will include
Duties and Responsibilities 1. Provide effective support for the planning and monitoring of the implementation of the project(s) through the
following tasks:
- Support the development of detailed work plans, develops procurement plans and accompanying budgets and budget
revisions for all project activities for the timely and realistic achievement of the project objectives and monitor
expenditures per funding agreement.
-Prepare the required budget revisions, revision, determination of unutilized funds, operational and financial closure of
projects.
- Monitor the implementation of expenditures per funding agreement in line with project budgets.
- Provide information for audit of projects, supports the audit exercise and implementation of recommendations.
2. Provide administrative support to the effective implementation of the project activities through the following
tasks:
- Prepares of Shopping Carts, Request for quotation and SES in UMOJA.
- Maintain proper control of payment vouchers and supporting documents.
- Maintain an internal expenditure control system that ensures that vouchers processed are consistent and complete, and
that transactions are correctly recorded and accounted for in UMOJA.
- Perform the reconciliation of transactions.
- Monitor the liquidation of project commitments upon completion and the release of committed funds.
- Take timely corrective actions on unposted transactions, including transactions with budget check errors, unapproved
transactions.
- Prepares Payment Processes to be submitted to the ROMENA Finance Team and carries out budgetary checks on
purchase requisitions, purchase orders and supporting documents.
- Prepares Terms of Reference for Consultants.
- Register vendors and suppliers and the corresponding bank accounts in the financial system.
- Prepare administrative and financial reports required by UNODC Headquarters and the donors.
- Prepare field missions and capacity-building activities, including the preparation of meetings, training workshops and
events, and carry out logistical and administrative arrangements including:
- Creation of travel requests/ expense reports in Umoja.
- Provide support in obtaining visas, arranging transportation and accommodation, etc. for workshops, meetings,
conferences, missions, etc.
- Maintain control over the non-expandable equipment and conduct physical verifications.
3.Support programme development through the following tasks:
- Prepare budgets for concept notes to be presented to Donors.
- Review contribution agreements and follow up on the grant recording in UMOJA
Supports knowledge building and knowledge sharing within the Programme through the following tasks:
- Organizes of trainings for the projects staff in coordination with the Operations team.
- Synthesis of lessons learnt and best practices in programme.
- Contribute to knowledge networks.
- Perform other functions, as required for the successful implementation of the Programme Office portfolio as might be
required in the scope of the current position.
- Carry out other assignments as required in the Programme Office.
5. Collects and analyzes data to identify trends or patterns and provides insights through graphs, charts, tables
and report
Competencies Core Competencies:
* - Professionalism: Shows pride in work and in achievements. Demonstrates professional competence and mastery of
subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. • Is
motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or
challenges. Remains calm in stressful situations. The ability to analyze and interpret data in support of decision-making
and convey resulting information to management.
Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others
and responds appropriately; asks questions to clarify and exhibits interest in having two-way communication; tailors
language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people
informed.
*- Teamwork: Good inter-personal skills and ability to establish and maintain effective partnership and working relations
in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity and gender. Works collaboratively
with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing
to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group
decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and
accepts joint responsibility for team shortcomings.
*- Planning and organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities
and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work.
Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses
time efficiently.
*- Accountability: Takes ownership of all responsibilities and honors commitments. Delivers outputs for which one has
responsibility within prescribed time, cost and quality standards. Operates in compliance with organizational regulations
and rules. Supports subordinates, provides oversight, and takes responsibility for delegated assignments. Takes personal
responsibility for his/her own shortcomings and those of the work unit, where applicable.
Required Skills and Experience Education:
Secondary Education, preferably with specialized certification in Accounting with 6 years of experience
or University Degree in Business or Public Administration, Economics with 2 years of experience .
Experience:
- 6 years of progressively responsible administrative and budget finance at the national or international level with secondary Education
- or 3 years of experience with University Degree is required
- Experience of technical cooperation in International Organizations
- Experience in the usage of computers and office software packages (MSWord, Excel, etc.) and advance knowledge of spreadsheet and database packages, experience in handling of web-based management systems.
- Work experience with web-based financial management and Enterprise Resources Planning (ERP) financial management systems is desirable.
- Experience in data analytics or related area is desirable
Language :
- English and French are the working languages of the UN Secretariat. For this
position, fluency in English, French and Arabic with excellent drafting skills
is required. - Knowledge of other official UN languages is desirable.
Disclaimer Important information for US Permanent Residents ('Green Card' holders)
Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.
UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
Non-discrimination
UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.
UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.
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