Job Description - Head, Global Conference and Travel Support Centre (GCT) (2407445)
*
Head, Global Conference and Travel Support Centre (GCT) - ( 2407445 ) Grade : P5 Contractual Arrangement : Fixed-term appointment Contract Duration (Years, Months, Days) : 2 years
Job Posting
: Oct 30, 2024, 10:01:08 AM
Closing Date
: Nov 28, 2024, 2:59:00 PM
Primary Location
: Tunisia-Tunis
Organization
: HQ/OSS Operational Support and Services BOS
Schedule
: Full-time
IMPORTANT NOTICE: Please note that the deadline for receipt of applications indicated above reflects your personal device's system settings. OBJECTIVES OF THE PROGRAMME
The objective of the department of Operational Support and Services (OSS) is to ensure high quality, consistent and responsive managerial and administrative services to all programmes and staff in headquarters, and where relevant, to all regions of WHO, and to promote an efficient and collaborative customer oriented working environment to achieve results. Under the Director OSS, the GCT team consists of the following teams/sub-units: (i) Global travel management, (ii) Global meeting & events management, (iii) Administrative support service, and (iv) GCT center management.
DESCRIPTION OF DUTIES
Lead the management of the WHO global corporate travel and meetings & events functions. Oversee the provision of remote administrative assistance to HQ departments. Ensure the overall administrative management and effectiveness of GCT Center and Services. Evaluate trends in corporate travel and meetings & events to ensure WHO benefits from technological and intellectual developments to meet the Organizations requirements. Lead and coordinate the provision of administrative and technical advice and guidance to HQ Departments, Regional and country offices. Coordinate overall effective and efficient management of the GCT center. Formulate the budget for the center and coordinate implementation of planned activities. Design and implement innovative policies, systems, work methods and procedures and ensure consistency of approach with regard to guidelines and standards. Manage a large and diverse team delivering a wide range of services across different administrative areas. Perform other duties as required.
REQUIRED QUALIFICATIONS
Education
Essential: Advanced degree from a university of recognized standing in business administration or other related field.
Desirable: Formal qualification in the field of travel and event management/organization.
Experience
Essential:
Minimum 10 years of relevant, professional experience including experience in an international context, in managing a wide range of administrative and financial services, and leading and supervising a large team. Sound experience in budgetary and financial control. Minimum 5 years operational experience.
Desirable:
Experience working with SAP Concur (travel management) and `Cvent` (meetings and events) systems is an asset.
Skills
Thorough knowledge of different facets of travel, corporate travel, meetings and events management, and provision of administrative support services in an international setting. Proven ability in contract negotiations for purchase of goods and services. Supervisory and managerial ability. Excellent inter-personal, people management and communication skills, ability to manage significant and diversified financial and human resources.
WHO Competencies
- Teamwork
- Respecting and promoting individual and cultural differences
- Communication
- Producing results
- Ensuring the effective use of resources
- Creating an empowering and motivating environment
Use of Language Skills
Essential: Expert knowledge of English. Intermediate knowledge of French.
Desirable: Intermediate knowledge of Arabic.
REMUNERATION
WHO salaries for staff in the Professional category are calculated in US dollars. The remuneration for the above position comprises an annual base salary starting at USD 92,731 (subject to mandatory deductions for pension contributions and health insurance, as applicable), a variable post adjustment, which reflects the cost of living in a particular duty station, and currently amounts to USD 2496 per month for the duty station indicated above. Other benefits include 30 days of annual leave, allowances for dependent family members, home leave, and an education grant for dependent children.
ADDITIONAL INFORMATION
This vacancy notice may be used to fill other similar positions at the same grade level.
Only candidates under serious consideration will be contacted.
A written test and/or an asynchronous video assessment may be used as a form of screening.
In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: . Some professional certificates may not appear in the WHED and will require individual review.
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible.
Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and E-Manual.
The WHO is committed to creating a diverse and inclusive environment of mutual respect. The WHO recruits and employs staff regardless of disability status, sex, gender identity, sexual orientation, language, race, marital status, religious, cultural, ethnic and socio-economic backgrounds, or any other personal characteristics.
The WHO is committed to achieving gender parity and geographical diversity in its workforce. Women, persons with disabilities, and nationals of unrepresented and underrepresented Member States () are strongly encouraged to apply.
Persons with disabilities can request reasonable accommodations to enable participation in the recruitment process. Requests for reasonable accommodation should be sent through an email to reasonableaccommodation@who.int
An impeccable record for integrity and professional ethical standards is essential. WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the into practice.
WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of short-listed candidates.
WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
WHO also offers wide range of benefits to staff, including parental leave and attractive flexible work arrangements to help promote a healthy work-life balance and to allow all staff members to express and develop their talents fully.
* The statutory retirement age for staff appointments is 65 years. For external ap
