Third Part Services Supervisor

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Job Purpose

Ensure that the employees who are sponsored by the third-party manpower companies receive the same level of service provided to those who are sponsored by alfanar company in terms of receiving their salaries on time and all other benefits.

Key Accountability Areas

Payments Services:

• Ensure that salaries, incentive, and bonuses are paid on time.
• Ensure that payments to the manpower suppliers are paid on time and follow the payment and advance payment process until they are credited to the suppliers’ bank accounts. 
• Ensure that the general accountants, who are reporting to him, adhere to the billing approved system and check the supporting documents required for each invoice.
• Coordinate with account payable team to get monthly statement of account for each supplier to ensure that payments are paid as per the contract in terms of time frame, calculation method, and payment terms. 

Operations:

• Ensure that all operational activities are done as per the pre-set SLA.
• Ensure that the master data and the report for each supplier is always up to date.
• Ensure a proper archive is done for the important document.
• Ensure that the contracts are always valid and as per the unified contract.

Reporting:

• Ensure the availability of the techno-commercial comparison between all active suppliers.
• Study the possibility of adding new suppliers by coordination with the purchasing team and the concerned committee. 
• Ensure that there are always sufficient balances in the open POs and act to create new PRs whenever needed. 

Role Accountability

HR Proficiency:

• Ability to recruit, recognize and cultivate high performers and expose them in order to create a robust second line of management.
• Ability to recognize low performers and guide them to improve or release them.
• Ability to treat subordinates equally without any discrimination.
• Assessment criteria of subordinates is performance that leads to planned results.
• Ensure availability of delegation of authority matrix to have sufficient delegations as per company policy.

Responsibility:

• Must take full responsibility for his operation as per the job description and the required deliverables from this position, taking into consideration the general company guidelines.
• Able to anticipate problems and make the necessary proactive steps to prevent them
• Ability to take necessary and proper timely decisions.

Delivery:

• Deliver the required results in timely manner with required quality and cost.
• Making a Tangible Difference:
• Must make a tangible difference to his area of operation. and exceed business expectations.

Business Planning and Performance:

• Able to transform the corporate goals into business plans.
• Able to Plan, follow-up and execute those plans, whether they are annual or development plans.
• Monitor the plan performance and initiate action to strengthen results and take the corrective action accordingly.
• Provide periodic work progress reports.
• Responsible for monitoring and controlling budgets and expenses to achieve the optimum cost efficiency.

Organizational Development:

• Develop the organizational structure according to the current requirements taking into consideration future and development plans.
• Ensure availability of job descriptions for all job roles and deployment.

Business Process Improvements:

• Develop, coordinate well-defined written systems, policies, procedures, and seek automations opportunities as much as possible.
• Should be conversant and able to navigate through IT solutions especially those relevant to his job and business.
• Promote the automated systems and using them fully, to spread its culture.

Quality:

• Quality is considered as alfanar’s prime competitive advantage as such, managers are expected to act accordingly.

Adaptation:

• Adapt to new and alternative techniques, technologies, management structures, and business models.

Health, Safety and Environment:

• Ensure a safe, secure, and legal work environment as per the standard regulations.

Academic Qualification
Bachelor Degree in Accounting or Any relevant field


Work Experience
4 to 6 Years


Technical / Functional Competencies
Human Resources Policies and Procedures
Change Management
Cost Management
Financial Management
Operations Management
Operations Planning
Operations Procedures
Accounting Methods
Cost Accounting