Senior Facilities Manager

JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

JLL Integrated Facilities Management (IFM) is currently searching for a customer focused Senior Facilities Manager who will be embedded on our high profile client account.

The Senior Facilities Manager will report into the Regional Facilities Manager. The Senior Facilities Managers main responsibility is to assure the daily site Facility Management of the office at senior level, manage the local budget within the defined financial frame work and achieve the aligned saving targets for the account.

What this job involves

• Develop, gain, and implement the Best Practice/ Building Operation Plan for assigned portfolio.
• Work with the Financial Manager to prepare the final budget documentation/plans and administer the works to ensure budget compliance.
• Inspect facilities and equipment to determine extent of service and equipment required. Recommend, justify, develop and coordinate with the Client team, projects that enhance the value of the office buildings.
• Arrange for maintenance, upkeep, or reconditioning of facilities as specified in the operating procedures, the management plan and/or management services agreement and of leased premises as dictated by lessee's agreement.
• In conjunction with the Procurement Specialist, competitively bid and prepare all service contracts to assure high quality and cost effective services. Assemble and analyse contract bids, submit recommendations and prepare the standard form contract agreement for the Account Director for execution.
• Act as primary contact for assigned site’s contractors and vendors.
• Maintain role as primary contact for service requests generated by the client’s staff.
• Proactively meet with Client’s local Management on scheduled basis. Communicate regularly with the client’s Management and staff, providing necessary support and information on the status of all areas under his management.
• Approve purchases of supplies and equipment for use at managed office buildings.
• Contract for services as described within the operating budget, management plan and/or management services agreement.
• Ensure that all defined services are completed in accordance with all operating procedures, statuary requirements, and within the Health and Safety guidelines.
• Proactively involved in ensuring that services are reviewed and refinements made to enhance FM services across the assigned portfolio.
• Develop a close working relationship with all of the vendors under his/her control to ensure that they fully understand the Client culture and are made to feel part of the team delivering a high quality service.
• All additional duties commensurate to the level of the role

Every day is different, and in all these activities, we’d encourage you to show your ingenuity.

Sounds like you? To apply you need to have:

• Track record in facilities management, at least on two different client sites
• Team management experience of bigger teams (10 and more direct leads),
• Client- and Relationship Management Skills:
• Good management skills to interact on all levels with the client organisation incl. the works council, internal JLL team and partner companies
• Strong interpersonal skills with training experience to guide multifunctional teams.
• Strong Budget Management Skills
• Very good English & local language skills
• Refurbishment skills for old buildings
• Excellent PC skills, proficient in Microsoft Word and Excel.
• Excellent organisational skills required.

What you can expect from us

• You’ll join an entrepreneurial, inclusive culture. One where we succeed together – across the desk and around the globe. Where like-minded people work naturally together to achieve great things.
• Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, wellbeing, benefits and pay.
• Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sights and imagine where JLL can take you...

Apply today at jll.com/careers

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If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

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