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Location: Riyadh Other locations: Primary Location Only Expertise in translating functional requirements from policies and procedures for various record types into their corresponding technical requirements for digitization equipment & software, document management systems and archival storage systems. Demonstrated ability to communicate effectively with both policy/process consultants & stakeholders and technical programmers to ensure accurate implementation of document management specifications. Familiarity with national and organizational policies and procedures for documents and archives management including digitization, and the ability to translate these into actionable technical plans. In-depth functional knowledge across the archival lifecycle processes within systems, i.e., electronic document management systems, scanning and workflow solutions, indexing and classification algorithms, archival storage systems and digital records security measures, and digital access management protocols. Ability to translate comprehensive records definition, indexing, and classification frameworks into technical specifications for efficient document retrieval systems. Knowledge of descriptive formats such as MARC, EAD, DACS, Dublin Core, and other processing and metadata standards Skill in ensuring technical compliance with standards for document categorization and cataloging, such as ISO 15489 (Information and documentation - Records management), using standardized taxonomies for consistent classification and indexing. Competence in formulating technical guidelines for document retention schedules, advising on secure digital storage solutions, and preservation methods, including familiarity with on-premise and cloud-based platforms. Technical understanding of storage and preservation techniques to maintain the integrity and longevity of digital records. Proficiency in defining technical policies and procedures for lending documents, managing digital permissions, and facilitating secure access to records. Ability to design technical processes for granting, monitoring, and revoking access to digital documents, including the management of digital check-out systems. Technical competence in evaluating digitization capabilities, identifying gaps, and formulating technical benchmarks against best practices and national guidelines. Ability to define technical digitization policies covering the preparation of source records, metadata collection, scanning and OCR, and the electronic workflow between scanning systems and document management systems Skill in determining technical specifications for digitization, ensuring compliance with industry standards like ISO/TC 42, and utilizing metadata standards for digital consistency. Hands-on knowledge in developing technical aspects of governance mechanisms, including defining technical roles and responsibilities and establishing decision-making protocols for IT systems. Capability to design technical governance processes that support decision-making, risk management, and compliance, including technical auditing and evaluation mechanisms. Proficiency in creating and managing technical dashboards for tracking governance activities, ensuring that KPIs are technically aligned with strategic objectives. Experience in defining technical quality control policies and associated requirements (e.g., pre-scanning source document quality requirements and target scanning resolution for digitization), and conducting IT audits and validation checks to maintain high standards throughout the digital document lifecycle. Familiarity with technical requirements for KPIs reporting to regulatory bodies such as Adaa. Awareness of emerging technologies for records management and the ability to translate functional knowledge into technical requirements for Document Management Systems (DMS), scanning & digitization systems, OCR and workflow and archival storage systems. Expert knowledge of and skills with automated methods to manage electronic records, electronic records management systems, and software applications such as Power Automate, bots, artificial intelligence (AI), and other innovative tools used in information systems to manage records, and techniques to recommend efficiencies for Records and Information Management processes, and to effectively communicate with IT professionals. Technical familiarity with design and implementation of archive warehouse management systems, including environmental controls and security measures. Ability to provide technical advice on the design and maintenance of digital archive storage facilities to ensure the long-term preservation of digital records. Proficiency in designing technical policies, procedures, and methods for digital numbering, coding, barcode, housing, shelving, and internal transfer within archival warehouses. Bachelor's (compulsory) or Master's degree (preferred) in Library Science, Information Management, Computer Science/Electronics, Archival Studies or a closely related field from accredited university Familiarity with the image standards for color accuracy and other imaging quality and performance metrics Digital Archives Specialist certification (preferred) Certified Digital Preservation Specialist (preferred) Strong technical, analytical and time management skills Excellent attention to detail and accuracy Ability to lead and manage junior client personnel on ground effectively, ensuring clear communication and efficient task allocation among team members. Ability to work independently and as part of a team, fostering a collaborative and inclusive work environment Strong communication skills, with the ability to understand and articulate the client’s key problems, challenges, and needs effectively Strong interpersonal skills, with ability to build client relationships Ability to independently interact with clients from middle and junior management layers across government and non-government sectors Adaptability to changing processes & technologies landscape Commitment to confidentiality and ethical handling of sensitive information Ability to generate innovative ideas that challenge the status quo and offer new perspectives on business strategies Ability to envision future possibilities and translate them into actionable items, demonstrating a balance between theoretical and practical thinking. Can provide guidance and innovative solutions to complex problems, often with limited information Knowledge of and skilled in maintaining document management systems (e.g., Kofax, IBM FileNet) and databases (e.g., Oracle, MySQL or Microsoft SQL Server), focusing on scalability and security. Excellent organizational skills with the ability to manage multiple tasks and prioritize effectively A minimum of two years of professional experience in an archive, library, or documents/records management setting at government ministries, corporate, consulting, technology or other organizations in a business analyst type role in charge of translating functional requirements to technical implementation team Proficiency in the Arabic language At EY, we offer a collaborative and inclusive culture where your expertise in archiving and records management will be valued and nurtured. We provide opportunities for professional growth and development, along with the chance to work with a global network of professionals. You will be part of a firm that appreciates your unique talents and supports your journey towards achieving your career aspirations, all while maintaining a healthy work-life balance. * Under our flexible vacation policy, you'll decide how much vacation time you need based on your own personal circumstances. You'll also be granted time off for designated EY Paid National Holidays,
