IDB3370 - Senior Associate, Corporate Secretariat [Third-Party Contract]
Location: Saudi Arabia - Jeddah
SECTION I: JOB PURPOSE:
This role focuses on ensuring the efficient management and administration of all matters related to the Board of Directors, Board Committees, and General Assembly meetings. The position will facilitate effective communication and coordination between Board members and ITFC management, maintain the safe custody of official documents, and manage the logistical preparations for meetings, ensuring the highest standards of corporate governance are met.
SECTION II: KEY RESPONSIBILITIES:
Corporate Secretariat Management
Manage the Board secretariat services and administrative support for the Board of Directors, Board Committees, and General Assembly
Distribute Board and Committee documents, prepare Meeting Notices, Agenda, Briefings, Resolutions, Records of proceedings, and Minutes of meetings
Assist in coordinating and conducting the elections of Board of Directors members promptly and transparently following relevant Rules and Regulations
Maintain and ensure the safe custody of official documents related to the Board of Directors, Board Committees, and General Assembly meetings
Documentation and Communication
Provide timely and accurate interpretation, translation, and documentation services for meetings, conferences, and other Board-related events
Ensure effective and timely communication with all stakeholders regarding meeting notices, agenda items, minutes of meetings, and relevant documents
Coordinate with relevant functions for event management and corporate communication activities related to Board members
Logistical and Organizational Support
Manage the overall organizational and logistical preparations for Board of Directors, Board Committees, and Annual Meetings according to the highest standards observed by other MDBs and IFIs
Ensure all meetings’ logistical and secretarial requirements are executed effectively and on time
Assure provision of all logistics for Board meetings and other engagements
Legal and Archival Duties
Ensure legal clearance for all official documents
Ensure proper archiving, confidentiality, and ease of access to all documents
Maintain accurate and up-to-date records of all corporate governance activities
Additional Responsibilities
Ensure timely and effective communication of news and press releases with the Corporate Communications Department
Provide high-quality and professional advisory and technical assistance to the CEO and other senior management on matters related to the Corporate Secretariat
SECTION IV: KNOWLEDGE, SKILLS & COMPETENCIES:
Bachelor's Degree
Language Skills:
English is compulsory
Arabic and/or French is preferable
Years of Experience:
* Minimum 2 years of work experience
