Purchasing Coordinator

Organizing material

·        Ensure the quantities received and coordinate with the quality to check qualities of materials received.

·        Dispatch materials/goods statements and receipts to the data entry clerk to enter the transactions in the system.

·        Coordinate the stocktaking process in the store.

Identification of materials

·        Coordinate with departments to receive material/services upon delivery.

Handling of Purchasing process

·        Comply with buying processes.

·        Prepares cash purchase statements and credit invoices for processing to accounting, and monitors the total purchased amount and balance of the petty cash assigned.

·        Buys material from the local market and arranges for delivery of the material to the sites or stores.

·        Follow-up on delivery time with vendors.

·        Generate regular reports on procurement operation, cost, delivery time, quality, etc. and analyze to point weaknesses and strengths and opportunities.

Maintenance of Documentation and archives

·        Follows up invoices that are pending in the Price Control Section that require additional information, specifications, or clarifications.

·        Organize and maintains files in hard copies and electronic filing in a way that makes files easy to locate and retrieve.

Supplier classification

·        Assist in evaluation the material/goods providers and classify them to grades according to their score depending on the quality, price, deliverables, time frame etc.

·        Provides information and feedback to related mangers and top management on status of their suppliers.