MDLBEAST is seeking a highly organized and detail-oriented Project Manager to join our Live Events department. As a Project Manager, you will be responsible for the following:
The Event Project Manager holds the responsibility of effectively planning, organizing, and executing events to ensure their successful implementation. This role necessitates strong managerial abilities, proficiency in budgeting, effective team leadership and coordination, as well as a comprehensive grasp of event cycles and management functions.
The scope of responsibilities encompasses various areas such as venue management, operations, production coordination, vendor management, and creative design, among others. Working closely with the events team and collaborating with different departments within MDLBEAST, the Event Manager supports the overall goals and needs of the organization to deliver exceptional events that surpass expectations.
Collaborate closely with the events team to establish clear event objectives, vision, and budget, translating them into actionable plans. Manage all facets of the events, including logistics, venues, contracts, vendors, travel & hospitality, and production, ensuring seamless execution.
Create and oversee project timelines, tracking all components in alignment with the department's overall master planning and key milestones. Ensure efficient coordination and timely completion of tasks to deliver successful events.
Work hand-in-hand with creative teams to define and implement the event's overarching theme, encompassing branding and production design. Foster a cohesive and visually captivating event experience.
Develop comprehensive event budgets and proactively manage them throughout the planning process. Identify cost-saving opportunities while maintaining high-quality standards. Regularly track expenses, review invoices, and provide financial updates to department leadership.
Build and nurture strong relationships with event partners and vendors, ensuring the highest level of service delivery. Source and evaluate vendors based on quality, price, and reliability. Skillfully negotiate contracts and effectively manage vendor relationships to guarantee flawless execution of event deliverables.
Oversee all event operations in different phases, pre-event and show days. Ensuring seamless coordination among various operations teams, vendors, government entities, stakeholders & partners, troubleshoot and report any issues that may arise leading up to the event, ensuring a smooth and enjoyable patron experience.
Consolidate information from various departments into comprehensive reports, reflecting project status and identifying critical decisions for the events department. Provide valuable insights and recommendations for future events based on the analysis of gathered data.
Collaborate and provide support to various departments to develop and implement event requirements.
Ensure alignment across all areas and establish efficient workflows and processes to optimize event execution.
Develop detailed operational plans aligned with project requirements, ensuring the final event execution meets the highest standards of excellence.
To have the flexibility to travel and be able to adapt to working environments internationally, regionally and locally.
At least (6-8) years relevant experience in project management within the events industry
Verbal and written communication
Arabic speaker/written Arabic preferred but not required.
