Contract Management
▪ Assigned projects Contract management.
▪ Contract Summary update, approval and distribution.
▪ Closure of all contract review comments with an accepted
resolution.
▪ Calculation, costing, reporting and defending risks and potential
claims.
▪ Project planning, progress control documentation and reporting.
▪ Quoting projects variations and amending the contract
▪ Contract execution activities documentation and recording
Order to Project Completion,
▪ Directly responsible for leading and managing the successful
execution of the Project as per the Contract Terms, Department
Booklet, Procedures, Processes, Vision and Goals.
Approval Authority
▪ Manages approvals according to the authority approval matrix to:
▪ negotiate and accept a Change Order.
▪ release production, purchasing or service pending
client Change Order based on an official mutual agreement.
▪ cancel a backlog in whole or in part there off, based on an official cancellation order from customer as per contract terms and conditions.
▪ book and deliver free of cost items and services.
▪ negotiate and accept Claims.
Project Documents Distribution
▪ Assures the projects document distribution to the client and FPI
organization according to the Document Distribution matrix.
Variations & Quotations
▪ Identifies, documents and coordinates all project Variations.
▪ Controls the documentation of Variations.
▪ Quotes for all Variations.
▪ Obtains approval for the acceptance of additional or the
cancellation of works.
▪ Ensures the update of Contract Baseline and Project Plan after the
Client approval of Quotations.
▪ Follows up the Purchase Order of the approved Variation.
Projects Schedules & Progress Control
▪ Reviewing and approving the Project schedule during Projects, also including the Field activities if applicable and verifying that all
requirements in terms of scope / time are properly addressed.
▪ Providing input stemming from external sources to the Project
scheduler for the Project Plan revision also including scope and
timeframe of activities.
▪ The ‘Supervision Schedule’ is controlled by the Client and Contractor
of installation and the PM ensures its embedment to the Project Plan.
▪ The ‘Installation Schedule’ is reviewed by FSV and the PM/PL.
▪ Follow up, manage and report on project progress, using the
Progress Control Tools.
▪ Monitoring of the progress and comparing base plan with actual,
reporting and escalating delays.
▪ Providing input stemming from internal sources to the Project
scheduler for the Project Plan revision also including scope and
timeframe of activities.
▪ The ‘Training Schedule’ within a project is controlled by the PM/PL.
Internal & External Reporting
▪ Agrees with the Client on the contents of the Client Project Report
▪ Issues Client Project Reports
▪ Issues Fortnightly Internal Reports to UPRJ
Request For Production
▪ PM/PL will issue the request by email for the RFP to SSC -PS (GCC)
with the necessary documentation
▪ PM/PL seeks approval of the priced BOQ from the Client.
▪ Controls the RFP documentation updates.
▪Interfaces management
▪ Ensures the effectiveness of communication of FPI internal
departments, EDFI and other External parties Interfaces as per the
notes of the procedures. Internally the PL/PM handles also the legal
and commercial issues.
▪ The PL/PM is copied all the project correspondence.
▪ Responsible for following Emails Distribution & Escalation Policy
Minutes of Meetings, Visit Reports & Correspondence
▪ Represents FPI in project Meetings with external parties
▪ Plans the Meeting Agenda.
▪ Reviews, Signs and Communicates the MOM.
▪ Makes Visit Reports to the Line Organization.
▪ Reviews others Visit Reports.
Managing Claims, Opportunities, Risks, NCRs, and Lessons Learnt
▪ Identifying, communicating and escalating unresolved issues to the
UPRJ and PQM
▪ Identifying project risks through the contract summary during
handover and update
▪ Immediate rectification of 000000000000 complaints toward the
client with QC involvement
▪ Contributing to complaints QC Root Cause analysis and planning of project related Improvement Actions
▪ Controlling assigned project related Issues and timely resolution of Client complains
▪ Supporting Close out of issues
▪ Maintains the Client Communication record file Projects Records
Management
▪ Responsible for creating, maintaining and archiving the project
records, as per the procedure. Projects Document Control
▪ Setting and communicating the project document control requirements to SSC-DC.
▪ Verifying and/or Instructing project amendments of the Document
Distribution Matrix the Documents Distribution to SSC-DC.
▪ Communicating SSC-DC the VDRL and MRB Requirements
▪ Controlling the contents of the VDRL and MRB index.
▪ Verifying the application of the procedure by SSC-DC and FPI
organization.
Project Close Out
▪ Manages the implementation of Projects close out condition.
▪ Manages the Project closure in LN .
HSE ▪ Participate in QHSE audits, incident reporting and review of QHSE
performances as required
▪ Comply with relevant safety, quality and environmental control
procedures and instructions
▪ Use personal protective equipment and safety gear when
performing assigned tasks
▪ Report unsafe acts, incidents or safety violations
