Project Administrator

Control Risks is seeking applications for Project Administrators to directly support the Project Operations Manager and wider team based in KSA. The Project Administrator will be responsible to provide administrative support and coordination of the financial, operational and client arrangements of projects across the Riyadh office.

Successful candidates will perform various administrative tasks, along with administrative duties, such as maintaining project documentation and handling financial queries.

Role tasks and responsibilities:

• Creating and converting projects using D365 and time and expenses system D365 ensuring accurate information is maintained throughout the project life cycle.
• Updating project trackers and project information using both Microsoft SharePoint and Microsoft Excel.
• Maintain income forecast on Microsoft Excel, confirming mid-month /month end income and accruals.
• Working closely with the senior CSC team and Project Operations Manager to raise and issue accurate and timely invoices each month, ensuring all team timesheets and incurred expenses are included where relevant.
• Work closely with credit controller and senior management to ensure all necessary procedures are undertaken to ensure timely debt collection.
• Assist in identifying and resolving issues that may arise during the project, whether they are related to resources, scheduling, or other project elements.
• Working closely with internal and external consultants to provide administrative support, including tracking leave and ad hoc queries.
• Liaising with other Control Risks offices on global cases.
• Provide administrative support in the administration and deployment of consultants and subcontractors.
• Respond to Consultant/Client queries in a timely manner.
• Processing consultants’ invoices, timesheets and expenses in a timely manner and liaising with finance to ensure this is processed correctly.
• Managing new starter processes for consultants.
• Providing regular analysis on projects to departmental directors and the finance team, such as provision of a mid-monthly forecast, utilisation reports etc.
• Supporting the Project Operations Manager and the wider CSC team with all project related tasks and queries