PMO Team Leader

Responsible for supporting & assisting the PMO Manager in the preparation of the long-term planning, annual planning and monthly tracking, as well as day to day progress follow up tasks. 

 KPIs: 

• Project KPI monitoring.    
• Project best practices. 
• Project Risks. 
• Dashboards and Reporting development. 

Operations Management 

• Ensure projects are tracked against the defined standards, identifying and documenting any risks.
• Ensure that projects’ plans, data and documents are approved and placed in the designated project repository. 
• Ensure day to day and periodical system administration tasks are timely performed. 
• Monitors project(s) revenue, budget, cash flow and risks against the schedule throughout the project lifecycle andidentifies variances that require action and escalate as per processes
• Ensure to apply the necessary modifications to the relevant plans and schedules.  
• Assist in the development of ad hoc queries on Planning, tracking and auxiliary tools to provide on-demand report/dashboard views. 
• Review proposed changes and determine their high-level impact, requesting further information or clarification where necessary when needed. 
• Work with the team to generate projects and variance reports and the related dashboards. 
• Identify, analyze and prioritize project risks and impact of risks on all projects

 Process Improvement 

• Work with the PMO Manager with defining and updating the project management processes, standards and governance,  
• Supervise and ensure that process improvement sessions for improving internal project processes are implemented periodically. 
• Assist with the preparation and consolidation of relevant project templates. Including annual and monthly planning and tracking materials. 

Knowledge Management  

• Explain and train different stakeholders on how to use, generate and manage standard templates that are used for identifying the projects’ health and performance to date. 
• Use examples from current and past projects to identify best practice. 
• Encourage and facilitate open discussion in order that any difficulties or challenges are identified and addressed in a timely manner. 
• Share knowledge from lessons learnt with other team members and coordinate with PM &QC-PM to upload on KM. 
• Attend Post Project Review meetings to identify key areas of improvement to be captured into the Lessons Learnt repository 

 People Management 

• Organize work efficiently for the PMO team to ensure smooth operations. 
• Convey clear, timely, messages that positively align the actions of PMO team to the required goals.