Tahaluf is rewriting the events playbook. Its purpose is transformational, its DNA digital, and its ambition unprecedented. Over the next 12 months Tahaluf will scale to further increase its lead as the largest B2B Live and On Demand Events organiser in Saudi Arabia: by SQM, Attendance, Colleagues and Revenue.
To scale at this pace requires impeccable local partners, and Tahaluf is proud to enjoy the support and partnership of several Gov and Non Gov Organisations that are at the apex of Saudi’s B2B and B2C large scale events scene. In fact, our partners don’t just support the expansion of live events in the Kingdom; they’re also the partner of choice for heavyweights like Apple, Amazon and AliBaba.
Be part of something BIG!
Building on the success of record-breaking tech event LEAP, which grew to be the world’s largest tech event globally in terms of attendee numbers in just its second edition, and award-winning cyber-security event Black Hat, Tahaluf is bringing iconic Informa brands to the Kingdom of Saudi Arabia, including CPHI, CosmoProf, Cityscape Global, which celebrated record-breaking participation at its debut Saudi edition in October, as well as establishing Saudi-born brands
Be part of an ambitious and highly committed team, who aren’t afraid to push boundaries and disrupt the status quo. Be ready to be thrown in at the deep end, taking on large-scale projects from day one, under the guidance of a supportive leadership team who will encourage your personal development and offer you new opportunities
We are building awe-inspiring experiences. We are launching award-winning brands. And we are scaling faster than any event organiser in history. Take a leap with Tahaluf, we are offering you the chance to:
Work within a highly dynamic business with the energy and style of a start-up
Be part of building a business that is launching new products and events at scale
Grab an opportunity to accelerate your career and make a real impact.
The Operations Executive is charged with supporting the Operations Manager(s) on the operational delivery of their allocated events.
You will be a highly organised, self-motivated and efficient individual, with the ability to work under your own initiative to meet deadlines and targets, as well as working towards operational process synergy across a variety of EMEA event verticals simultaneously.
OPERATIONAL DUTIES
Delivery of various tasks, as allocated by the Operations Manager, in support of running various sized exhibitions across EMEA.
Create and maintain show specific project plans in the agreed format for review & sign off by individual Operations Managers on an event by event basis
Create and issue PO’s upon request and update budget & invoice trackers accordingly
Managing and maintaining floor plans, and exhibitor queries relating to them as required.
Creating, maintaining, and delivery of required schedules such as: catering, electrics, furniture, signage, rigging, temporary staff requirements etc.
Design and production of simpler system built feature areas, where required.
Delivery of all operational sponsorship deliverables, contras, and specials, in co-operation with the sales team where appropriate
Coordinate and manage temporary staff, both onsite & pre show, by producing show specific briefs and giving onsite inductions.
Day to day liaison with internal Event teams, venues, contractors, suppliers and exhibitors
Work alongside other Team members to compile post event reports and analysis through collation and recording of requested data.
Manage all pre-show packing, research and ordering of equipment and services such as radios, stationary, wristbands, PPE, as well as onsite welfare for the show teams & official contractors
Under the guidance of senior team members produce onsite documentation including staff briefings, exhibitor lists, floor plans, welcome packs, staff handbooks Inc. safety information etc.
Assist various teams such as Customer Service, or clients directly, with answering of operational exhibitor queries where applicable General team support & additional areas of responsibility
Attendance at any required meetings at the request of the Operations Manager, minute & action taking for distribution
Arrange travel and accommodation bookings when requested, in line with set Operations budget.
Ensuring you are working within the company’s H&S, Security & Sustainability guidelines at all times
Assisting with the implementation of internal and external Service Level Agreements.
Perform any other duties commensurate with the grade and level of responsibility when requested by senior members of the Operations team
A minimum of two years’ experience at Operations Executive level.
Working knowledge of industry, venues and current appointed contractors • Able to demonstrate a proactive approach and take initiative, anticipating needs
Strong time management and organisational skills; can work to tight deadlines, able to prioritise and manage several different tasks at the same time
Demonstrated ability to work independently, to meet deadlines consistently and operate within budgetary targets
Excellent interpersonal, oral and written skills in English with additional languages highly beneficial
Qualities needed for the role
Must have independently and successfully managed operations on multiple large events to a consistently high standard.
Experience of managing, supporting & developing multiple line reports simultaneously.
You will possess a good working knowledge of the exhibition industry & venues as well as a great working relationship with all official contractors.
Effective communication skills – being able to liaise with Operations team members as well as working with & reporting to Director Level individuals throughout the portfolio(s).
Familiarity with good procurement practices
Excellent interpersonal skills and the ability to inspire and motivate others, thinking outside the box for creative solutions.
Ability to anticipate problems and/or put contingency plans in place
A proven ability to work to tight deadlines, with attention to detail under pressure is a pre requisite.
Willingness and ability to travel / work across differing time zones especially within the EMEA region
Proven knowledge of exhibition H&S Guidelines and implementation.
Computer literate and proficient in the use of commonly used business software and project management software
Effective verbal and written English
IOSH Managing Safety Certificate (or equivalent) as a minimum.
Core Benefits:
Local Relocation Package*:
*If eligible