Role Summary:
Responsible for reviewing contracts, managing contract data, ensuring compliance with approval procedures, and maintaining an organized archive of contracts.
Main Responsibilities:
- Thoroughly review all incoming contracts to ensure accuracy, completeness, and compliance with organizational standards and legal requirements.
- Enter and maintain necessary data for each contract into the appropriate systems or databases, including contract terms, dates, parties involved, and any relevant clauses or provisions.
- Coordinate and track the approval process for contracts, ensuring that all necessary stakeholders review and approve contracts in a timely manner.
- Establish and maintain a systematic process for archiving contracts, including proper documentation, filing, and storage to ensure easy retrieval and compliance with recordkeeping requirements.
- Perform additional tasks as assigned.
Required Qualifications:
- Minimum bachelor’s degree,Business administration. Accounting, Finance, Law
- +1 year of experience in various rules.
Core Competency:
Dependability:
- Self-driven and act proactively.
- Pursues goals with persistence and stamina, works on tasks thoroughly, ensuring accuracy and meeting standards.
- Maintains high levels of quality and effectiveness of work output and achieves outstanding results.
Collaboration:
- Collaborates constructively with people at all levels across the organization.
- Helps colleagues, always be available to the team, and delivers on team commitments.
- Trusts the guidance and direction of colleagues and senior members of the team.
Analytical Thinking:
- Examines, evaluates, and analyses different types of information objectively.
- Spots trends and patterns, establishes key facts clearly and interprets numerical data effectively.
- Provides insights and identifies ways to improve things. Trusts intuition about which methods will work best.
Effective Communication:
- Listens attentively and seeks to understand before being understood.
- Explains things clearly and articulates and presents information effectively and confidently.
- Challenges ideas effectively and presents persuasive arguments by presenting a strong case.
Functional Competency:
Contract Management
Knowledge of contract management principles, including contract review, drafting, negotiation, and administration.
Data Management
Proficiency in data entry, organization, and management, with the ability to accurately input and maintain contract data in databases or electronic systems.
Procurement needs Planning
Ability to perform strategic analysis to identify future procurement needs that accomplish SAFE goals, plan purchase orders, and manage procurement budget.
Relevant Laws and Regulations
Maintains current knowledge of legal and regulatory requirements relevant to own fields, such as regulatory framework, standards, and procedures.
